Administrative Support Specialist

4 weeks ago


Singapur, Singapore BDO Life Full time

The Administrative Support Specialist is responsible for providing high-level administrative support to the executive team, requiring confidentiality, initiative, and sound decision making.

Key Responsibilities:

  • Manage complex calendars, coordinate meetings and conference calls, and ensure timely communication with stakeholders.
  • Provide exceptional telephone coverage, answering calls professionally and redirecting as necessary.
  • Coordinate travel arrangements, prepare itineraries, and ensure accuracy and timely delivery of plans and tickets.
  • Process invoices and expense claims for team members in a timely manner.
  • Ensure compliance with policies and procedures, serving as a subject matter expert within provided guidelines.
  • Assist with overflow, special projects, and day-to-day tasks as needed.

Requirements:

  • Bachelor's degree holder with a minimum of 5 years' experience in secretarial, executive, or administrative assistant roles.
  • Secretarial or administrative professional certification.
  • Strong stakeholder management skills across all levels of the organization.
  • Able to work under pressure against tight deadlines and in a confidential environment.
  • Knowledge of Concur (current expense claims system) is an advantage.
  • Team player with a willingness to share and execute new ideas.
  • Preferably a Singaporean Citizen or Permanent Resident Visa holder.


  • Singapur, Singapore Kingsmen Full time

    Administrative Support SpecialistAt Kingsmen, we are seeking an experienced Administrative Support Specialist to join our team in Singapore. As an Administrative Support Specialist, you will be responsible for providing administrative support to our design teams, including tasks such as material sourcing, travel arrangements, and data compilation.Key...


  • Singapur, Singapore PSA Singapore Full time

    Administrative Support SpecialistJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support in our container terminals.Key Responsibilities: Provide administrative support to terminal operations team Load and unload personal protective equipment into lockers and update equipment lists...


  • Singapur, Singapore RECRUIT EXPRESS PTE LTD Full time

    Key Responsibilities:As an Administrative Support Specialist at RECRUIT EXPRESS PTE LTD, you will be responsible for clear documentation of processes, reviewing and developing streamlined processes, training and implementing new processes, reducing waste and improving efficiencies, and providing project management and administrative support. You will also be...


  • Singapur, Singapore NOV Inc Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NOV Inc. As an Administrative Support Specialist, you will provide administrative support to our Aftermarket team, ensuring seamless day-to-day operations.Key Responsibilities:Dispatch and mobilization supportTravel arrangements and visa...


  • Singapur, Singapore Phillip Securities Full time

    Administrative Support SpecialistAbout the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Phillip Securities. The successful candidate will provide administrative support to our Administration Services team, ensuring the efficient and effective running of our operations.Key ResponsibilitiesProvide administrative...


  • Singapur, Singapore Sisco Jobs Full time

    Job SummaryAt Sisco Jobs, we are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. The ideal candidate will have 4-5 years of relevant work experience and will be responsible for ensuring the efficient operation of the office. The Administrative Support Specialist will support managers and...


  • Singapur, Singapore PERSOL Singapore Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PERSOL Singapore. The successful candidate will provide administrative support to our expatriate team, handling various tasks related to expatriate management, including but not limited...


  • Singapur, Singapore FairPrice Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FairPrice Group. As an Administrative Support Specialist, you will be responsible for performing administrative tasks such as data entry, updating records, and basic reporting. You will also coordinate and liaise with internal and external...


  • Singapur, Singapore Talent Trader Group Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Talent Trader Group. As an Administrative Support Specialist, you will provide administrative support to the office and various departments, handling incoming calls, emails, and other correspondences, and assisting in scheduling and...


  • Singapur, Singapore AGAPE FIRST AID PTE. LTD. Full time

    Administrative Support RoleAt AGAPE FIRST AID PTE. LTD., we are seeking an Administrative Support Specialist to provide high-quality support to our organization. The successful candidate will be responsible for maintaining records and reports, responding to customer queries, and managing data in spreadsheets and reports. Additionally, they will handle...


  • Singapur, Singapore Snaphunt Full time

    The OpportunityWe are seeking an experienced Administrative Support Specialist to join our team at Snaphunt. The successful candidate will be responsible for managing student registrations, maintaining accurate records, and ensuring all administrative documentation is up-to-date.The RoleAs an Administrative Support Specialist, you will be responsible...


  • Singapur, Singapore Singapore Airlines Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at Singapore Airlines. The successful candidate will provide administrative support to our Divisional Vice Presidents, ensuring effective time management and coordination of meetings and travel arrangements.Key...


  • Singapur, Singapore THE BLUE BARREL PTE. LTD. Full time

    Key Responsibilities:As an Administrative Support Specialist at THE BLUE BARREL PTE. LTD., you will be responsible for providing day-to-day administration functions and duties. This includes arranging and coordinating appointments and bookings for meetings and company car use. You will also provide administrative support to executives and expatriate staff...


  • Singapur, Singapore PERSOL Singapore Full time

    Job Summary:PERSOL Singapore is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including preparing and checking documents, translating simple documents, and entering data into our...


  • Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job SummaryFlintex Consulting Pte Ltd is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our sales department, handling tasks such as purchasing, customer liaison, and delivery order processing. Key Responsibilities:- Provide administrative support to the sales...


  • Singapur, Singapore Snaphunt Full time

    The OpportunityWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our family office, you will provide comprehensive administrative support to the family, ensuring all tasks are completed efficiently and accurately.Key Responsibilities:Manage schedules, appointments, and travel...


  • Singapur, Singapore Egypt-Japan University of Science and Technology Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an Administrative Support Specialist to join our team at Egypt-Japan University of Science and Technology. The successful candidate will be responsible for handling office tasks, generating reports and presentations, managing the daily/weekly/monthly agenda, and arranging meetings and...


  • Singapur, Singapore Flintex Consulting Pte Ltd Full time

    Job SummaryAs an Administrative Support Specialist at Flintex Consulting Pte Ltd, you will provide critical support to the sales department, ensuring seamless day-to-day operations. Your responsibilities will include handling purchasing, liaising with customers, and processing delivery orders and invoices. If you are a detail-oriented and organized...


  • Singapur, Singapore Achievers Dream Full time

    At Achievers Dream, we're seeking a highly skilled Administrative Support Specialist to join our dynamic team. As a key member of our operations team, you'll play a vital role in ensuring the smooth day-to-day functioning of our educational centre.As an Administrative Support Specialist, you'll be responsible for managing student registrations, maintaining...


  • Singapur, Singapore RECRUIT EXPERT PTE. LTD. Full time

    Job SummaryAs an Administrative Support Specialist at RECRUIT EXPERT PTE. LTD., you will be responsible for providing administrative support to our team. Your duties will include data entry, documentation, filing, typing, copying, binding, and scanning. You will also be responsible for handling supplies inventory and validating invoices prior to payments....