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Administrative Executive

2 months ago

Singapore METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to join our team at Methodist Church in Singapore. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • General Administration
    • Manage and maintain student databases for quarterly and ad-hoc invoicing.
    • Develop, formalize, and implement company procedures and processes, in-house business forms, and document templates.
    • Manage the communication platform and ensure good student management.
  • Financial Administration
    • Perform quarterly and ad-hoc invoicing to students, institutions, and churches.
    • Prepare purchase requisitions (PRs) for approval.
    • Prepare financial reports as and when required.
  • Event Support
    • Liaise and coordinate with different stakeholders on their requirements.
    • Provide logistics support to ensure the smooth operation of events.
  • Facilities Management
    • Perform inventory and assets tracking periodically.
    • Coordinate with suppliers and contractors on event requirements and office supplies.
    • Manage studio reservation.
    • Maintain school website.
  • Examination Arrangements
    • Support MSM students and teachers to arrange for accompaniment when required.
    • Arrange for pre-examination screening.
    • Liaise with ABRSM representative office on examination arrangement.
    • Provide data on student enrollment, as required for Management Committee meetings.
Requirements
  • Minimum Diploma or Degree in Business Administration from an established institution or university with at least 5 years of relevant working experience.
  • Strong spoken and written communication skills are required to collaborate with internal and external stakeholders.
  • Have good project management and problem-solving skills to analyze issues and recommend solutions.
  • Able to communicate effectively with teachers, students, parents, donors, and/or supporters, volunteers, vendors, and suppliers.
  • Able to work well independently and under tight timelines.
  • Proficient in MS Office Application (Word, Excel, PowerPoint, Publisher), School Management System (AIMs), Adobe (Illustrator, Photoshop, InDesign), Google Forms.