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Office Operations Manager
1 week ago
The Office Manager cum Admin & Accounts will be responsible for overseeing daily office operations, managing office supplies and vendor relationships, coordinating support staff, and maintaining records and administrative policies and procedures. Key responsibilities include:
Office Management:
- Oversee daily office operations to ensure a well-organized and efficient work environment.
- Manage office supplies, vendor relationships, and facility maintenance.
- Coordinate and supervise support staff, ensuring tasks are completed efficiently.
- Maintain records and oversee administrative policies and procedures.
HR Management:
- Coordinate recruitment efforts, including posting job ads, screening resumes, and scheduling interviews.
- Preparation of offer letter, contracts, managing onboarding and orientation programs for new hires, terminations, resignations, and contract employees.
- Maintain employee records and ensure compliance with labor laws and company policies.
- Handle payroll processing and employee benefits administration.
- Maintaining and monitoring employee database, leaves, and attendance records
- Facilitate performance reviews and employee training programs.
- Serve as a point of contact for employee relations and workplace issues.
- Be compliant and on track for work pass renewals
Administrative Duties:
- Oversee office administration, including facilities management and supply inventory.
- Manage correspondence, emails, and inquiries professionally with local/overseas suppliers and clients.
- Scheduling and coordinating of meetings, and other activities as needed.
Accounting Support:
- Assist in managing accounts payable and receivable.
- Prepare quotations and process invoices, expense claims, and reimbursements.
- Maintain financial records and support the preparation of financial reports.
- Collaborate with external accountants during audits and tax preparation.
Qualifications:
- Diploma with at least 3 years of relevant experience.
- Able to work independently and in a fast-paced environment.
- Proven experience in office management and administration.
- Familiarity with MOM regulations and payroll systems.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks would be a bonus).
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills.
