Personal Assistant to Managing Director

2 weeks ago

Singapore Chariots Capital Pte Ltd Full time

Key Responsibilities:

  • Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.
  • Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.
  • Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls
  • Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.
  • Manage confidential correspondence, draft emails, and prepare contracts as necessary.
  • Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the companys operations.
  • Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.
  • Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.
  • Maintain confidentiality in handling sensitive legal, financial, and business matters.
  • Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.
  • Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.
  • Handle ad-hoc duties as assigned.

Requirements:

  • External Business Law Degree or related field is essential.
  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
  • Strong business acumen with the ability to understand and contribute to the company's business strategy.
  • Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
  • Excellent organisational and multitasking abilities, with keen attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  • Ability to manage time effectively and work independently in a fast-paced environment.
  • High level of professionalism, discretion and confidentiality are a must.
  • Flexibility to travel and manage urgent matters outside regular office hours.
  • Ability to multitask and prioritise tasks effectively.
  • Strong attention to detail and problem-solving skills.
  • Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work closely with senior leadership.
  • A supportive and collaborative work environment.

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