Paralegal / Personal Assistant to Director

4 days ago

Singapore SUMMIT GREEN ENERGIES PTE. LTD. Full time
Roles & Responsibilities

We are seeking a skilled, proactive, and detail-oriented Paralegal and Executive Assistant to support the Director. This unique role combines paralegal responsibilities with executive support, ideal for a candidate who thrives in a dynamic environment and is capable of handling a wide range of legal and administrative tasks. The successful candidate will play a key role in managing the Director’s legal and administrative needs to help drive company goals.


Accountabilities & Responsibilities


Legal Support:

  • Conduct legal research, prepare case summaries, and draft and review legal documents including contracts, agreements, and compliance paperwork.
  • Assist in preparing for meetings, hearings, and other legal proceedings.
  • Manage and maintain legal files, case files, and ensure that all documentation is accurate and easily accessible.
  • Liaise with external counsel and other stakeholders as necessary.
  • Assist in compliance and regulatory matters, ensuring all documentation and records align with the latest legal requirements.

Personal / Executive Assistance:

  • Provide direct executive support to the Director, including managing the Director’s calendar, coordinating travel arrangements, and organizing meetings, including personal and family support.
  • Handle email correspondence, draft communications, and prioritize and organize emails and tasks for the Director’s review.
  • Prepare agendas, briefing materials, and reports for the Director’s internal and external meetings.
  • Act as the Director’s primary point of contact, managing inquiries and representing the Director in professional and courteous communications with clients and stakeholders.
  • Handle confidential information with discretion and maintain the highest level of professionalism.

Administrative Management:

  • Coordinate cross-departmental projects as assigned by the Director, tracking progress and ensuring deliverables are met.
  • Organize and maintain a digital filing system to ensure the accessibility and security of key documents and records.
  • Assist with budget management, invoicing, and tracking expenses related to corporate and personal functions.

Requirements

  • Bachelor’s degree in Law, Business Administration, or related field with Paralegal certification.
  • At least 3 - 5 years of combined experience as a paralegal and executive assistant, supporting senior executives.
  • Strong understanding of legal terminology and processes.
  • Exceptional organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of confidentiality and discretion.
  • Proficiency in Microsoft Office, legal research tools, and case management software.
  • Detail-oriented with strong problem-solving skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Adaptability and resilience under pressure.
  • Professional demeanour and ability to build strong working relationships.

Tell employers what skills you have

Microsoft Office
Legal Documents
Budget Management
Travel Arrangements
Interpersonal Skills
Legal Research
Hearings
Administration
Adaptability
Attention to Detail
Time Management
Administrative Support
Administrative Management
Team Player
Case Management
Proofreading
Scheduling
Terminology
Writing Skills
Ability to Prioritize

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