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Personal Assistant to Director

2 months ago

Singapore FRESHENING INDUSTRIES PTE. LTD. Full time
Roles & Responsibilities

Area of responsibilities

1) Provide full support in discreet of personal and secretarial to Director.

2) Ensure highest confidential level when dealing with all matters, safekeeping documents and filings.

3) Answer phone calls and emails and take messages.

4) Manage and schedule meetings and appointments (send out calender invites).

5) Provider reminders of important task and deadlines.

6) Take minutes of meeting and follow up action if required.

7) Arrange travel arrangements, including flights, accommodation and itineraries.

8) Prepare proposal based on director's guide.

9) Assist on paperwork and administrative tasks assigned by Director.

10) Coordinate company’s events such as planning activities, meal arrangements, etc.

11) Provide support on all HR matters & activities, when required.

12) Run errands as requested, when required.

13) Provide assistance for personal errands and tasks assigned.

14) Any other area of responsibilities that the company deems necessary.


Competency requirements

1) Minimum requirement of Diploma.

2) Organizational and time management skills.

3) Proficiency in MS Office (Word, Excel, PowerPoint).

4) Ability to multitask and work efficiently.


Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)


Tell employers what skills you have

Professionalism
Microsoft Office
Microsoft Excel
Travel Arrangements
Administration
Time Management
Clerical Skills
Administrative Support
Organization Skills
Scheduling