Personal Assistant to Finance Director

17 hours ago


Singapore TONGHUAI @ NANHANG PTE. LTD. Full time $2,500 - $4,500

As the Personal Assistant (PA) to the Finance Director , you will play a key role in ensuring the efficient operation of the finance department by providing high-level administrative and organizational support. This position requires exceptional multitasking skills, confidentiality, and a proactive approach to problem-solving.



Key Responsibilities:

  • Diary Management : Schedule and manage the Finance Director's appointments, meetings, and travel arrangements.
  • Administrative Support : Handle incoming emails, phone calls, and correspondence on behalf of the Finance Director.
  • Document Preparation : Prepare reports, presentations, and spreadsheets as required.
  • Meeting Coordination : Organize internal and external meetings, take minutes, and follow up on action items.
  • Expense Management : Process and approve expense claims and maintain records of financial transactions.
  • Office Management: Maintain filing systems, manage office supplies, and ensure the smooth operation of the Finance Director's office.
  • Project Support: Assist with ad hoc projects, research, and data collection as needed.


Skills and Qualifications:

  • Minimum Diploma or equivalent qualification in Business Administration, Office Management, or a related field.
  • Excellent time management and organizational abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • High level of accuracy and attention to detail.
  • Ability to handle multiple tasks and solve problems efficiently.
  • Maintain confidentiality and discretion in handling sensitive information.


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