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Personal Assistant to Managing Director

2 months ago

Singapore CHARIOTS CAPITAL PTE. LTD. Full time
Roles & Responsibilities

Location: Jurong East, West Region, Singapore


Job Description: Chariots Capital Pte Ltd is a dynamic and fast-growing holding company overseeing multiple brands across diverse industries. We are seeking a highly organised, proactive, and resourceful Personal Assistant to provide high-level support to our Managing Director.


The Personal Assistant to Managing Director will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.


Key Responsibilities:

· Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.

· Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.

· Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls

· Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.

· Manage confidential correspondence, draft emails, and prepare contracts as necessary.

· Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.

· Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.

· Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.

· Maintain confidentiality in handling sensitive legal, financial, and business matters.

· Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.

· Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.

· Handle ad-hoc duties as assigned.


Requirements:

  • External Business Law Degree or related field is essential.
  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
  • Strong business acumen with the ability to understand and contribute to the company's business strategy.
  • Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
  • Excellent organisational and multitasking abilities, with keen attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  • Ability to manage time effectively and work independently in a fast-paced environment.
  • High level of professionalism, discretion and confidentiality are a must.
  • Flexibility to travel and manage urgent matters outside regular office hours.
  • Ability to multitask and prioritise tasks effectively.
  • Strong attention to detail and problem-solving skills.
  • Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work closely with senior leadership.
  • A supportive and collaborative work environment

Tell employers what skills you have

Outlook
Ability to Multitask
Microsoft Office
Travel Arrangements
Proactive self-starter
Outstanding Time Management Skills
Business Acumen
Highly Detail Oriented
Business Strategy
Adapt to Change
Excellent Written Communication Skills
Legal
Administrative Support
Writing minutes
Scheduling
Stakeholder Management
Excellent Interpersonal Communication Skills
Able to Work under Pressure
Integrity
High Level of Confidentiality