Personal Assistant

3 weeks ago

Singapore PAPILLA HAIR PTE. LTD. Full time
Roles & Responsibilities

We are looking for a Personal Assistant to support our Director. If you are a driven individual who love to be on the move, we want you In this career, no two days are the same

Essential/Primary Responsibilities:

Assists the Director with daily personal administrative duties and completes a broad variety of tasks to ensure the Director’s day run smoothly. This includes:

1. Calendar, Communication & Time Management:

· Manage an active calendar of daily appointments and events for the Director.

· Able to adapt to the changing needs of the Director and to adjust any schedule items as required.

· Plan, coordinate and ensure the Director’s schedule is followed and respected.

· Screen and manage phone calls for the Director; Assist in circulating documents for signatures.

· Manage time effectively for the Director, ensuring focus on high-priority and important tasks.

2. Travel Arrangements:

· Manage detailed travel plans, itineraries and agendas which includes booking of flights, accommodation, visa applications, transportation etc.

· Organize and maintain receipts, records, and documentation for company claim.

· Prepare and submit expense report for the Director.

3. Information Management:

· Conduct research, gather information and present data in a succinct and well-written manner.

· Distil all information received to a timesaving yet informative summary to the Director.

4. Event Planning:

· Assist in planning and organizing personal events, conferences or functions.

5. Liaison Role:

· Act as a liaison between the Director and other staff members and external contacts.

· Works closely and effectively with the Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.

6. Personal Support:

· Provide personal support to the Director, which include managing personal appointments, running errands or engaging in other activities (e.g. daily life tasks such as dropping off /picking up of personal items).

· Be on-call and on standby, continuously available. Must be ready to assist whenever required.

· Flexibility to travel as and when required.

· Able to work flexible hours when required.

· Any other ad-hoc assignments/projects assigned by the Director.

Experience & Education:

· Diploma / Certification in Business Management

· Minimum 3 relevant experience in providing significant secretarial / personal administrative support

Skills & Abilities:

· Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times.

· Strong organisational skills & problem solving – able to anticipate potential issues and proactively resolve them.

· Being intuitive – Ability to anticipate the needs of the Director, well before she expresses her needs.

· Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel.

· Ability to work independently and work under pressure at times to handle a wide variety of activities.

· Ability to exercise good judgment in a variety of situations, with strong written and verbal communication.

· Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

· Ability to multitask and switch gears at a moment’s notice.


Tell employers what skills you have

Outlook
Ability to Multitask
Techsavvy
Microsoft Office
Microsoft Excel
Verbal Communication
Ability To Work Independently
Travel Arrangements
Information Management
Event Planning
Transportation
Time Management
Administrative Support

  • Personal Assistant

    3 weeks ago

    Singapore OCEANSTAR ELITE ENGINEERING GROUPS PTE. LTD. Full time $4,500 - $6,000

    Job Summary: We are seeking a reliable and highly organized Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and time-management skills, ensuring the smooth execution of daily tasks and activities.Key Responsibilities: Administrative and Office Support:...

  • Personal Assistant

    1 week ago

    Singapore PAN PACIFIC RETAIL MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAre you ready to embark on a dynamic career journey? We are seeking an exceptional personal assistant with relevant experience to join our team in Singapore. This exciting role offers the unique opportunity to support the Chairman's wife on a personal level, ensuring her daily life runs seamlessly. The ideal candidate will be...

  • Personal Assistant

    1 week ago

    Singapore PAN PACIFIC RETAIL MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAre you ready to embark on a dynamic career journey? We are seeking an exceptional personal assistant with relevant experience to join our team in Singapore. This exciting role offers the unique opportunity to support the Chairman's wife on a personal level, ensuring her daily life runs seamlessly. The ideal candidate will be...

  • Personal Assistant

    4 weeks ago

    Singapore OCEANSTAR ELITE ENGINEERING GROUPS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a reliable and highly organized Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and time-management skills, ensuring the smooth execution of daily tasks and activities.Key Responsibilities: Administrative...

  • Personal Assistant

    3 weeks ago

    Singapore OCEANSTAR ELITE ENGINEERING GROUPS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a reliable and highly organized Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and time-management skills, ensuring the smooth execution of daily tasks and activities.Key Responsibilities: Administrative...

  • Personal Assistant

    3 weeks ago

    Singapore PAN PACIFIC RETAIL MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAre you ready to embark on a dynamic career journey? We are seeking an exceptional personal assistant with 3-5 years of relevant experience to join our team in Singapore. This exciting role offers the unique opportunity to support the Chairman's wife on a personal level, ensuring her daily life runs seamlessly. The ideal candidate...

  • Personal Assistant

    1 month ago

    Singapore PAN PACIFIC RETAIL MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAre you ready to embark on a dynamic career journey? We are seeking an exceptional personal assistant with 3-5 years of relevant experience to join our team in Singapore. This exciting role offers the unique opportunity to support the Chairman's wife on a personal level, ensuring her daily life runs seamlessly. The ideal candidate...

  • Personal Assistant

    4 weeks ago

    Singapore RXP Full time $2,500 - $4,000

    We are seeking a dedicated, organized, and proactive Personal Assistant to provide high-level administrative and personal support to [Executive/Manager/Individual Name]. This role requires exceptional multitasking abilities, a high degree of confidentiality, and a keen eye for detail. As a Personal Assistant, you will be responsible for managing schedules,...

  • Personal Assistant

    3 weeks ago

    Singapore CHERRYLOFT RESORTS AND HOTELS PTE. LTD. Full time

    Roles & Responsibilities Job Advertisement: Personal AssistantPosition: Personal AssistantSalary: $2,500 - $4,500Location: Eunos, SingaporeKey ResponsibilitiesPersonal Assistant Duties:•Manage personal and business correspondences on behalf of the director.•Schedule and attend business meetings as required.•Assist with personal errands and ad hoc...

  • Personal Assistant

    3 weeks ago

    Singapore CHERRYLOFT RESORTS AND HOTELS PTE. LTD. Full time

    Roles & Responsibilities Job Advertisement: Personal AssistantPosition: Personal AssistantSalary: $2,500 - $4,500Location: Eunos, SingaporeKey ResponsibilitiesPersonal Assistant Duties:•Manage personal and business correspondences on behalf of the director.•Schedule and attend business meetings as required.•Assist with personal errands and ad hoc...

  • Personal Assistant

    3 weeks ago

    Singapore RXP Full time

    Roles & ResponsibilitiesWe are seeking a dedicated, organized, and proactive Personal Assistant to provide high-level administrative and personal support to [Executive/Manager/Individual Name]. This role requires exceptional multitasking abilities, a high degree of confidentiality, and a keen eye for detail. As a Personal Assistant, you will be responsible...

  • Personal Assistant

    2 months ago

    Singapore RXP Full time

    Roles & ResponsibilitiesWe are seeking a dedicated, organized, and proactive Personal Assistant to provide high-level administrative and personal support to [Executive/Manager/Individual Name]. This role requires exceptional multitasking abilities, a high degree of confidentiality, and a keen eye for detail. As a Personal Assistant, you will be responsible...

  • PERSONAL ASSISTANT

    4 weeks ago

    Singapore ILLUMIA THERAPEUTICS PTE. LTD. Full time $3,500 - $6,000

    We are looking for a Personal Assistant to support our Director. If you are a driven individual who love to be on the move, we want you! In this career, no two days are the same! Essential/Primary Responsibilities : Assists the Director with daily personal administrative duties and completes a broad variety of tasks to ensure the Director’s day run...

  • Personal Assistant

    4 weeks ago

    Singapore SINGAPORE1STOP EMPLOYMENT PTE. LTD. Full time

    Roles & ResponsibilitiesAre you an organized and proactive individual with experience in personal assistance? We are seeking a dedicated Personal Assistant to support our Director in managing both household and office matters.Key Responsibilities:•⁠ ⁠Provide administrative support to the Director, including managing emails, documents, and travel...

  • Personal Assistant

    3 weeks ago

    Singapore SINGAPORE1STOP EMPLOYMENT PTE. LTD. Full time

    Roles & ResponsibilitiesAre you an organized and proactive individual with experience in personal assistance? We are seeking a dedicated Personal Assistant to support our Director in managing both household and office matters.Key Responsibilities:•⁠ ⁠Provide administrative support to the Director, including managing emails, documents, and travel...

  • Personal Assistant

    1 month ago

    Singapore SINGAPORE1STOP EMPLOYMENT PTE. LTD. Full time

    Roles & ResponsibilitiesAre you an organized and proactive individual with experience in personal assistance? We are seeking a dedicated Personal Assistant to support our Director in managing both household and office matters.Key Responsibilities:•⁠ ⁠Provide administrative support to the Director, including managing emails, documents, and travel...

  • Personal Assistant

    4 weeks ago

    Singapore SIGNATURE INTERNATIONAL PROPERTIES PTE. LTD. Full time $2,500 - $4,000

    About UsWe are an innovative startup focused on delivering AI-powered video editing solutions to content creators, businesses, and individuals worldwide. As we prepare to launch our product, we’re looking for a proactive and highly organized Personal Assistant to work closely with the founder and play a critical role in ensuring the success of this...

  • Personal Assistant

    3 weeks ago

    Singapore YOU GOT THIS PTE. LTD. Full time $3,000 - $3,500

    We are seeking a highly organized and proactive Personal Assistant to support a fitness influencer and personal trainer in her daily operations, social media management, and business expansion. This role involves managing schedules, coordinating content creation, engaging with followers, and assisting in the development of fitness programs and merchandise....

  • Personal Assistant

    3 weeks ago

    Singapore CLOVER FOCUS ADVISORY Full time

    Roles & ResponsibilitiesWe are looking for a dependable Personal Assistant to help the Sales Director with marketing, admin tasks, and personal support. The ideal candidate will be organized, a good communicator, pay attention to details, and able to handle many tasks at once.Responsibilities: Answer and manage calls, emails, and messages from clients and...

  • Personal Assistant

    2 months ago

    Singapore CLOVER FOCUS ADVISORY Full time

    Roles & ResponsibilitiesWe are looking for a dependable Personal Assistant to help the Sales Director with marketing, admin tasks, and personal support. The ideal candidate will be organized, a good communicator, pay attention to details, and able to handle many tasks at once.Responsibilities: Answer and manage calls, emails, and messages from clients and...