Personal Assistant

3 days ago

Singapore RXP Full time
Roles & Responsibilities

We are seeking a dedicated, organized, and proactive Personal Assistant to provide high-level administrative and personal support to [Executive/Manager/Individual Name]. This role requires exceptional multitasking abilities, a high degree of confidentiality, and a keen eye for detail. As a Personal Assistant, you will be responsible for managing schedules, coordinating tasks, and ensuring that daily operations run smoothly.

Key Responsibilities:
  • Calendar Management: Organize and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all meetings are prioritized and adjusted as necessary.
  • Communication Support: Screen and prioritize phone calls, emails, and other communications. Draft, proofread, and send correspondence as needed.
  • Travel Coordination: Arrange all aspects of business and personal travel, including flights, hotels, transportation, and itineraries. Handle any travel changes or emergencies as they arise.
  • Event Planning: Organize and coordinate both professional and personal events, including meetings, conferences, social gatherings, and special occasions.
  • Task Management: Assist with day-to-day tasks and special projects. Follow up on pending items, ensuring deadlines are met and tasks are completed efficiently.
  • Document Preparation: Prepare and organize documents, reports, and presentations. Maintain filing systems and ensure that all relevant materials are easily accessible.
  • Errands and Personal Support: Perform a range of personal tasks such as shopping, booking appointments, or running errands to ensure the executive’s personal and professional needs are met.
  • Confidentiality: Maintain confidentiality regarding sensitive information and personal matters.
  • Other Duties as Assigned: Provide ad hoc support on various tasks as required by the executive.
Qualifications:
  • Experience: Proven experience as a Personal Assistant or in a similar role. Experience supporting senior executives or high-net-worth individuals is a plus.
  • Skills:Strong organizational and time management skills with the ability to prioritize tasks.
    Excellent written and verbal communication skills.
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with scheduling software and tools.
    Strong problem-solving skills and the ability to remain calm under pressure.
    Discretion and the ability to handle sensitive information with the utmost confidentiality.
  • Education: High school diploma required; Bachelor's degree or equivalent experience preferred.
  • Personal Attributes:Detail-oriented and highly organized.
    Self-motivated, proactive, and able to work independently.
    Flexible and adaptable, able to handle a variety of tasks with a positive attitude.
    Strong interpersonal skills and the ability to interact with individuals at all levels of an organization.
Additional Information:
  • Ability to work flexible hours, including evenings and weekends if necessary.
  • Must be willing to perform occasional personal errands outside the office.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience to contact@roboact.com.sg or submit your response here. We look forward to reviewing your application


Tell employers what skills you have

general accounting
Microsoft Office
Microsoft Excel
Office 365
Travel Arrangements
Interpersonal Skills
office work
Family Office
Task Management
Adaptable
Event Planning
Accounting
Transportation
Pressure
Travel Coordination
Administrative Support
Scheduling
Able To Work Independently
Ability to Prioritize

  • Personal Assistant

    3 weeks ago

    Singapore JUNGSAEMMOOL EAST ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesJungsaemmool Beauty Singapore Branch is Hiring a Personal AssistantWe are looking for a personal assistant to join the Jungsaemmool Beauty Singapore branch.Job Description Position: Executive Assistant / Personal AssistantAs the Personal Assistant, you will be responsible for providing high-level administrative and personal support...

  • Personal Assistant

    2 months ago

    Singapore OBSERVATIONAL AND PRAGMATIC RESEARCH INSTITUTE PTE. LTD. Full time

    Roles & ResponsibilitiesTHE ROLEWe are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the...

  • Personal Assistant

    6 months ago

    Singapore PAN PACIFIC RETAIL MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAre you ready to embark on a dynamic career journey? We are seeking an exceptional personal assistant with 3-5 years of relevant experience to join our team in Singapore. This exciting role offers the unique opportunity to support the Chairman's wife on a personal level, ensuring her daily life runs seamlessly. The ideal candidate...

  • Personal Assistant

    3 weeks ago

    Singapore CRESTWAVE CAPITAL PTE. LTD. Full time

    Roles & ResponsibilitiesLocation: SingaporeEmployment Type: Full-timeJob Description:We are seeking a highly organized, proactive, and adaptable Personal Assistant to support senior management in daily operations. The ideal candidate will be responsible for managing a wide range of administrative and personal tasks, ensuring efficient workflow, and enabling...

  • Personal Assistant

    3 weeks ago

    Singapore HIGOGAME PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:We are seeking a meticulous and detail-oriented Personal Assistant to support our founder. This is an excellent opportunity for a fresh graduate looking to gain valuable experience in a dynamic work environment.Key Responsibilities: Administrative Support:Manage the founder’s calendar, schedule meetings, and...

  • Personal Assistant

    3 weeks ago

    Singapore ONESYSTEMS TECHNOLOGIES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily business operations, strategic tasks, and personal commitments.Roles & Responsibilities Provide a full spectrum of secretarial and administrative support to the CEO. Organize and manage the calendar, scheduling meetings,...

  • Personal Assistant

    3 days ago

    Singapore NOGLE GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesWe have an immediate opening for a Personal Assistant. You will provide support for personal matters to our Chairman and his family.Role &Responsibilities Manage calendars extensively, including resolving schedule conflicts and prioritizing commitments for both internal, external and personal schedule Able to reply to...

  • Personal Assistant

    3 weeks ago

    Singapore XU LAM INVESTMENT AND TRADING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Descriptions: Engage in tasks that support the proper functioning of a family's personal life, including children's schedules, travel, activities, etc. Arrange travel including flights, ground transportation, dining, and other activities. Help to coordinate functions, events, and other activities. Engage in the completion of...

  • Personal Assistant

    3 weeks ago

    Singapore CLOVER FOCUS ADVISORY Full time

    Roles & ResponsibilitiesWe are looking for a dependable Personal Assistant to help the Sales Director with marketing, admin tasks, and personal support. The ideal candidate will be organized, a good communicator, pay attention to details, and able to handle many tasks at once.Responsibilities: Answer and manage calls, emails, and messages from clients and...

  • Personal Assistant

    2 months ago

    Singapore CPO PTE. LTD. Full time

    Roles & ResponsibilitiesCompany Overview: CPO is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics.Job Description: We are looking for a dedicated Personal Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize travel...

  • Personal Assistant

    3 days ago

    Singapore POLYTRON.AI PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to CEO/Founder and help manage both professional and personal responsibilities. The ideal candidate will be resourceful, flexible, organized, meticulous, able to work under pressure and handle tasks with discretion and...

  • Personal Assistant

    2 months ago

    Singapore DNDTS PTE. LTD. Full time

    Roles & ResponsibilitiesCompany Overview: DNDTS is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics. Job Description:We are looking for a dedicated Personal Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize...

  • Personal Assistant

    3 days ago

    Singapore ONESECURE ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a Personal Assistant to assist the Director in customer aquisition activities. This is a customer-facing position and will require occasion face-to-face meetings. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via...

  • Personal Assistant

    2 months ago

    Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to CEO/Founder and help manage both professional and personal responsibilities. The ideal candidate will be resourceful, flexible, organized, meticulous, able to work under pressure and handle tasks with discretion and...

  • Personal Assistant

    3 days ago

    Singapore SHIELDMASTER PTE. LTD. Full time

    Roles & ResponsibilitiesPersonal Assistant part-time/full-timeAre you a dynamic individual looking to gain valuable experience in business networking and administration while pursuing your studies? We're on the lookout for a proactive and enthusiastic Part-Time Personal Assistant to join our team!Responsibilities:Reach out to potential candidates for...

  • Personal Assistant

    3 days ago

    Singapore MCI CAREER SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesSummary: Flexi Work Arrangement Flexi Work Timing $3000 - $3500 Jurong East 5 days AWSResponsibilities: Set up computer connections, ensuring seamless integration with other devices and networks (guidance provided) Manage visual content, presentations, and ensure smooth screen sharing during meetings and events Assist in...

  • Personal Assistant

    3 weeks ago

    Singapore NIMBUS TECH PTE. LTD. Full time

    Roles & ResponsibilitiesPersonal assistant to company director At least 10 years working experience Some legal experience will be helpful Good employment record Age 35 years and abovePlease send in your resume to pa.paultan@gmail.comTell employers what skills you haveMicrosoft OfficeStrong Attention To DetailTravel ArrangementsArrangingOffice...

  • Personal Assistant

    3 weeks ago

    Singapore DONG YOU CONSTRUCTION & RENOVATION PTE. LTD. Full time

    Roles & Responsibilities Engage in tasks that support the proper functioning of a family's personal life, including children's schedules, travel, activities, etc. Arrange travel including flights, ground transportation, dining, and other activities. Help to coordinate functions, events, and other activities. Engage in the completion of school,...

  • Personal Assistant

    7 months ago

    Singapore SKYNET ASSURANCE AGENCY PTE. LTD. Full time

    Roles & ResponsibilitiesPersonal Assistant:- Handled tasks such as filing and generating reports- Screening phone calls and routing callers to the appropriate party- Assisted in designing and sending birthday cards and gifts- Managed Director’s calendar and scheduling client meet ups- Submission of claims from clients- Liaise with, and contact clients and...

  • Personal Assistant

    4 months ago

    Singapore BELLOW PTE. LTD. Full time

    Roles & ResponsibilitiesBellow is looking for a personal assistant / executive assistant to assist our CEO in secretarial-related matters. You will need to be someone independent and comfortable working in a start-up company environment. You will be supporting the CEO on day-to-day tasks.Job scope: Provide a full spectrum of secretarial and administrative...