Personal Assistant

2 months ago

Singapore OBSERVATIONAL AND PRAGMATIC RESEARCH INSTITUTE PTE. LTD. Full time
Roles & Responsibilities

THE ROLE

We are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the world. Alongside your personal assistant duties, there would be the ability to expand into a financial/business development combined role.

Prior PA experience is not essential but excellent organisation and communication skills are required, including excellent written and verbal business English skills. The candidate must have a tertiary qualification and some prior work experience in a relevant field. Experience within project management, personal finance or budgeting would be desired but not essential. Other key requirements include the ability to multi-task, confidence with IT systems, discretion and trustworthiness when dealing with confidential matters, attention to detail, ability to prioritise and work in a fast-paced environment.

The full-time role would have a flexible working arrangement, split between working from home and co-working spaces with the Senior Assistant.

MAIN DUTIES AND RESPONSIBILITIES

  1. Manage and maintain the Directors’ diary, ensuring all commitments are coordinated effectively.
  2. Filter significant amounts of information, emails, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate.
  3. Coordinate with the internal teams to set up important meetings and assist with minute-taking when needed.
  4. Assist in management of the Director’s properties, including general maintenance plus holiday bookings.
  5. Assist the Director with any personal requests, which may include purchasing, correspondence etc.
  6. Work closely with the finance team to assist with the Directors’ finances and budgeting.

PERSON SPECIFICATION

Qualifications: Bachelor’s Degree

Experience and key skills:

  • Excellent organisational skills, ability to multi-task, organise others and work on own initiative and with limited supervision
  • Excellent oral and written communication skills
  • Confident with IT and online communication systems
  • Trustworthiness to manage sensitive and confidential information
  • Ability to work under pressure and be part of a small team
  • Excellent attention to detail and commitment to meeting deadlines
  • Ability to filter information and assess priorities
  • Ability to develop and maintain good working relationships at all levels
  • Ability to think ahead and anticipate needs before they arise
  • Project management, personal finance or budget skills desired but not essential
  • Previous PA experience is not essential

Tell employers what skills you have

Ability to Multitask
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Arranging
Attention to Detail
Time Management
Communication Skills
Budgeting

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