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Secretary/Personal Assistant

2 months ago

Singapore ELEMENTAL MANPOWER SOLUTION PTE. LTD. Full time
Roles & Responsibilities

  • Manage Director’s work schedule, assessing priority of appointments and reallocation as necessary.
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Help prepare clients’ contracts and any other documents required.
  • Any other duties as may reasonably be required by the Director.

Requirements:

  • Experienced Personal Assistant/Secretary at senior management level.
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  • Bilingual with proficiency in both English and Mandarin to liaise with clients (Fluent in listening, speaking, reading and writing).

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Assessing
Travel Arrangements
Stress
Arranging
Data Management
Administration
PowerPoint
Attention to Detail
Writing
Administrative Support
Excel
Scheduling
People Management