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Temporary HR Officer

4 weeks ago

Singapore HWA CHONG INSTITUTION Full time
Roles & Responsibilities

Roles & Responsibilities


The HR Officer is responsible for ensuring the accuracy, consistency and completeness of all employee data within the QuickHR system. This role will focus on clearing outstanding data discrepancies, updating historical records and ensuring alignment between physical and digital personnel files. Additionally, the officer will support the ongoing organization and indexing of HR records to improve accessibility and compliance.


Job Responsibilities


1. Data Accuracy & Maintenance in QuickHR system:

  • Conduct detailed verification and manual updates to ensure employee records in QuickHR are accurate and complete.
  • Cross-check and update information, including:

- Date of hire, rejoining dates, promotions and transfers.

- Educational qualifications and certifications.

- Employment records, contract details and other personnel data.

  • Identify and rectify discrepancies between QuickHR system records and physical P-files.
  • Maintain consistency and accuracy in historical data and legacy records.

2. Physical to Digital File Organization & Indexing:

  • Work through backlogged HR records, ensuring all necessary physical documents are properly scanned, filed and indexed in the HR Shared Drive.
  • Ensure that digital records matches QuickHR system data fields for seamless integration.
  • Organize employee files in a structured and accessible manner while adhering to data privacy and retention policies.

3. HR System & Process Support:

  • Assist in maintaining data integrity across HR systems, flagging inconsistencies and proposing corrections.
  • Support audits and HR reporting by ensuring accurate documentation and structured record-keeping.
  • Collaborate with HR colleagues to ensure consistent record management practices.

Job Requirements

  • Diploma/Degree in HR, Business Administration or a related field.
  • Experience in HR Operations, Records Management or HRIS systems (QuickHR experience is a plus).
  • Prior experience in data entry, administrative support or compliance-related roles is advantageous.
  • Meticulous and detail-oriented. Ability to work with large volumes of data with precision.
  • Highly organized. Strong ability to manage and structure both physical and digital records systematically.
  • Proactive in clearing backlog tasks. Able to work efficiently on outstanding administrative tasks with minimal supervision.
  • Confidentiality and integrity. Handles sensitive employee information with discretion and professionalism.
  • Tech-savvy and process driven. Comfortable using HRIS, cloud storage and document management tools.

Tell employers what skills you have

Document Management
Techsavvy
Microsoft Office
Microsoft Excel
Administration
Data Entry
Compliance
Audits
HRIS
Administrative Support
Resource Management
Human Resources
Screening
Accessibility
Performance Management