Personal Assistant to CEO

5 days ago


Singapore HOIDI INTERNATIONAL PTE. LTD. Full time
Roles & Responsibilities

· Act as the first point of contact for the CEO

· Screen and deal with incoming mails, faxes; and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required

· Providing a bridge to smooth communication between CEO and internal departments and support the Top Management on fundamentals day-to-day running of the Company by liaising with staff, department managers, business and non-business parties in ensuring smooth flow of works and communications to achieve business objectives

· Liaising and negotiating with a range of professionals (internal and external) on matters including a confidential and sensitive nature

· Welcome and advise visitors; promoting professional image of the organization.

· Proactively contribute to the management of the CEO time – including electronic diary management, organizing appointments, meetings and travel arrangements, send reminders or notice of meeting cancellation or changes

· Researching, prioritizing and following up on incoming issues and concerns

· Calendar management, coordinate meetings and distribute meeting agendas and paperwork, minutes taking and expenses claims

·Translate documents from English to Chinese

· Liaise, communicate and negotiate with clients, suppliers and other staff

ensuring good PR and ongoing sounds relations

· Assist in making reservation for meeting venues such as restaurant, golf course, etc.

· Organize, manage and execute company events initiated by CEO

· Works with appointed travel agent regarding planning trips and booking of air ticket and/or hotel

· Assist in procurement of items for CEO office and corporate gifts

· Assists in the preparation and consolidation of information relevant to CEO’s assignment and personal matters

· To handle work and domestic issues for CEO and family

· Undertake other work related duties as assigned by CEO.


Tell employers what skills you have

Ability to Multitask
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Consolidation
Arranging
Golf
Administration
Procurement
Office Administration
Time Management
Writing
Administrative Support
Scheduling
Bridge

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