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Receptionist/office administrator

1 month ago

Singapore OPENSPACE VENTURES PTE. LTD. Full time
Roles & Responsibilities

About Openspace Ventures


Openspace is a leading Southeast Asian venture capital firm, finding and backing companies creating a transformative impact where tech meets life. With a wide-scale operations team and deep on-the-ground coverage, its 38+ professionals actively partner with portfolio companies to help build viable and responsible B2B and B2C businesses. Openspace is co-headquartered in Singapore and Jakarta, with active offices in Bangkok, Manila, and Ho Chi Minh City. With over US$800M in committed capital Openspace manages 6 funds which invest in Series A through Series D stage companies, and has Web3 exposure through its Ocular fund.


Our Team

Our Investment, Portfolio Success and Corporate teams work together to drive greater value creation for our portfolio companies. We have decision makers on the ground in all the markets we invest in, which ensures close collaboration, effective deal sourcing as well as the ability to act decisively when opportunities arise.


The Opportunity


The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).


Responsibilities

  • Greet and welcome all staff, clients and visitors and direct them appropriately.
  • Notify relevant employees when visitors arrive.
  • Keep an eye on security and telecommunications systems.
  • Answer visitors’ questions, calls, and emails and provide them with the relevant information.
  • Organise the reception area while complying with office procedures, rules, and regulations.
  • Arrange meetings, schedules, and travel accommodations and travel for staff.
  • Update, print and bind presentations with PowerPoint, word and excel
  • Order office and kitchen supplies on request & approval of Finance.
  • Order couriers on approval of Finance.
  • Process invoices in a timely manner.
  • Sign for deliveries and ensure all mail and packages are distributed accordingly.
  • Work with the team to organise company events, get togethers etc.
  • Ensure meeting rooms have tea, coffee, etc. set up for external meetings and interviews.
  • Managing pantry, ordering food for meetings etc.
  • Perform other administrative duties and undertake ad hoc projects

Qualifications

  • Strong communication and organisational skills.
  • High level of professionalism.
  • Excellent time management skills.
  • Works well with others and can multitask.
  • Proficient in Microsoft Office software.
  • Great attention to detail.
  • Highly motivated and pro-active.
  • Working hours: 9am – 5:30pm, Mon – Fri in office (Our office is located at North Canal Road)
  • Able to provide occasional out of hours cover during events.
  • Only Singaporean / Singapore Permanent Resident applicants will be considered.
  • Ideal start date: 3 March 2025

Openspace Culture

  • We recognize that our people are our strength and the diversity of thought and experience our people bring is directly linked to our success. We hold ourselves accountable as a firm for living our core values: Lively Minds, Live A Lot, Get It Done, Enter The Ring, Own It and Play As One.
  • Openspace believes in giving team members autonomy to explore various new and exciting Ideas while still being focused on delivering returns for our Investors.
  • Openspace is an equal opportunity employer and places a high value on diversity and inclusion at our company.

Disclaimer

  • The preceding job description has been designed to indicate the general nature and level of the work performed within this classification. It is not designed to contain or be interpreted as the comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Tell employers what skills you have

Microsoft Office
Telecommunications Systems
Dispatching
Administrative Work
Interpersonal Skills
Inventory
Venture Capital
Works Well With Others
B2B
Office Administration
Deal Sourcing
Attention to Detail
Value Creation
Office Software
Administrative Support
Corporate Events
Team Player
Customer Service