CEO Secretary and Sales planning Support

3 weeks ago


Singapore KDDI ASIA PACIFIC PTE. LTD. Full time
Roles & Responsibilities

Job Description & Requirements


Job Summary

Primarily support the CEO of the APAC headquarters in secretarial tasks, while also assisting the Sales Planning Team with administrative duties. (Approximately 80% of the role involves secretarial work.)


Responsibilities

1. Executive Secretarial Duties

Support the efficient and creative execution of tasks for the CEO and CXOs (CSO/CFO/CTO) through schedule management and act as a positive representative to external stakeholders.


Specific Duties:

· Prepare and manage documents, reports, and other materials

· Plan and coordinate meetings, conferences, and travel arrangements (including flights, hotels, and company car bookings)

· Manage schedules and calendars, and set and confirm appointments

· Organize and manage internal and external events

· Handle incoming emails, mail, and other communications

· Respond to inquiries and provide information (both verbal and written)

· Coordinate the flow of information internally and externally


2. Sales Planning Support

Assist with routine tasks, document preparation, and administrative support for sales planning and marketing activities.


Specific Duties:

· Prepare materials for sales meetings and consolidate weekly forecasts

· Manage and update data (e.g., customer and user information)

· Monitor the status of sales opportunities and create reports

· Create and update company website content and sales tools

· Support planning and operations for events (e.g., exhibitions, seminars, and webinars)

· Arrange and manage email marketing campaigns and social media/ web advertisements


Requirements


· At least 3 years of experience in secretarial or similar roles

· Proficiency in Microsoft 365 applications (Outlook, Teams, Excel, PowerPoint)

· Good verbal and written communication skills in English and Japanese (Need to liaise with Japan counterpart and headquarter).

· Strong security awareness and information literacy

· Attention to detail and a proactive attitude towards team support

· Flexibility and the ability to manage multiple tasks efficiently

· Self-motivation and problem-solving skills

· Excellent communication skills to interact smoothly with internal and external stakeholders



Tell employers what skills you have

Negotiation
Microsoft Excel
Outsourcing
B2B Marketing
Administration
Business Strategy
B2B
Business Planning
Business Development
Power BI
Japanese
Africa
Revenue Recognition
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