
Office Manager
1 week ago
Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from Blue Stream Consultancy Pte Ltd
Headhunter & Fractional CHRO Services | Founder of Blue Stream HR Consultancy | HR TransformationAbout the Role
We are seeking to hire an experienced and highly organised Office Manager on behalf of our client (a German industrial automation solution provider) to oversee the smooth day-to-day operations of our office. This role is essential in ensuring that administrative, financial, and operational processes run efficiently, supporting both management and staff, and maintaining a positive and productive work environment.
Key Responsibilities
Administrative Management
- Oversee all office operations, ensuring efficiency and compliance with company policies.
- Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
- Maintain office supplies inventory and place orders for stationery and other essentials.
- Book flights, hotel accommodations, and other travel arrangements for staff.
- Coordinate with vendors, service providers, and building management.
- Process invoice payments and ensure timely settlement of intercompany payments.
- Record payments and receipts accurately in coordination with the finance team.
- Assist with month-end closing processes, ensuring accurate reporting.
- Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.
People & Culture Support
- Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
- Support internal communications and staff engagement initiatives.
- Organize company events, meetings, and team-building activities.
Facilities & Equipment Management
- Ensure the office environment is clean, safe, and well-maintained.
- Manage maintenance schedules for office equipment and IT assets.
- Coordinate workspace allocation and office layout changes.
Other Duties
- Undertake other small tasks and ad-hoc projects to support management as needed.
Requirements
- Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
- Proven experience as an Office Manager, Administrative Manager, or similar role.
- Strong organisational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
- Ability to work independently and handle confidential information with integrity.
Preferred Attributes
- Proactive problem solver with strong attention to detail.
- Ability to remain calm under pressure and adapt to changing priorities.
- Strong interpersonal skills to work with people at all levels.
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Industrial Machinery Manufacturing
Referrals increase your chances of interviewing at Blue Stream Consultancy Pte Ltd by 2x
Executive Assistant, TV Distribution, Asia Pacific Senior Executive/Assistant Manager (Personnel Support) Executive Assistant (Medical Records Office) Executive Assistant, Medical Reports, Group Medical Records Assistant Manager / Senior Executive (SATCC or Seletar) Senior/Executive Assistant, NUHCS (1-Year Contract) Office Manager – leading global law firm Executive Assistant, Business Office (Billing & Claims) Senior Office Manager - Leading Global Law Firm Assistant Manager/Manager/Senior Manager, Office of Grants Administration Senior Executive / Assistant Manager, Office of CMIO Wealth Management, Executive Assistant (Southeast Asia) Senior Executive / Assistant Manager, Island Investment Senior Executive Assistant, HR Group Shared Services Assistant Manager - Front Office (Duty Manager)We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr-
Office Manager
7 days ago
Singapore Office Secretaries Full time**Responsibilities**: - Administration- Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...
-
Office Manager
1 day ago
Singapore Office Secretaries Full timeThis role provides full and general support to the Singapore office and reporting directly to the Director of International Operations and Singapore-based Partners. The role will liaise closely with London office to ensure consistency and procedures across the firm.*** **Essential Job Function**: - Facilities Management - Ensure the smooth day-to-day...
-
Office Manager
1 week ago
Singapore OFFICE SECRETARIES PTE. LTD. Full time**Responsibilities**: Administration - Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...
-
Office Administrator
6 days ago
Singapore Office Secretaries Full timeThe duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...
-
Office Manager
9 hours ago
Singapore NORTHSTANDARD LIMITED BRANCH OFFICE SINGAPORE Full timeOpportunity We have an interesting opportunity for an ambitious Office Manager to join our team in Singapore. In this exciting role, you will be responsible for providing comprehensive, efficient, and effective administration support to the Singapore team, assisting with local regulatory and practical issues; and ensuring that the Singapore office functions...
-
Manager/senior Manager, Legacy Gift Officer
3 days ago
Singapore Development Office Full time**Posting Start Date**:16/02/2025 **Key Responsibilities**: - Develop and implement strategies to promote and secure legacy gifts, including conducting presentations to donors and their advisors. - Cultivate strong relationships with donors and their advisors by providing accurate and timely information on NUS's legacy gift options. - Ensure that the...
-
Office Services
3 days ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeTo work closely with the Admin Manager in the day-to-day operations to ensure the smooth running of the Singapore office. Interacts with Partners, Attorneys, Staff Members and External Vendors. **Facilities management**:Oversee facilities management for the office, ensuring the smooth day-to-day operations, including the management of vendors, building &...
-
Client Services Officer
1 week ago
Singapore Office Secretaries Full time**Responsibilities** - As a Client Services Officer, you will be responsible for managing our front desk and offer a variety of administrative support across our practice. Multi-tasking is essential in this role, it requires the ability to juggle and prioritize even when under time pressure, including the following: - Coordinate front-desk activities,...
-
Chief Product Officer
2 weeks ago
Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full timeWe currently are looking for a Chief Product Officer appreciates the versatility and fast moving pace of a start-up environment. We are an early-stage start-up in stealth mode at the intersection of e-commerce and fintech founded by a team of INSEAD alumni and colleagues with private equity, management consulting, start-up, and operational experience. **The...
-
HR Officer
3 days ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeWe are looking for HR professional to join a growing Singapore office to manage HR and Office operations. You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia Support the Asia Senior HR Manager in the execution of key HR activities and office...