HR Officer

2 days ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

We are looking for HR professional to join a growing Singapore office to manage HR and Office operations.

You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia

Support the Asia Senior HR Manager in the execution of key HR activities and office administration for the Singapore office as well as contributing to other HR initiatives in Asia.

**Responsibilities**:
**HR**
Ensure HR practices are in compliance with policies and local rules (including MoM Covid rules.)
Handle full range day-to-day HR operations for the Singapore office, including but not limited to leave management, onboarding and offboarding of
staff, benefits administration, etc.
HR data analysis, reporting and surveys, e.g. MOM/CPF/EDB surveys, etc.
Apply, maintain and process renewal of practicing certificates and licenses required
Liaises with our vendors for services required. This may extend to some office administrative requirements for the Singapore office
Assist to develop and manage programs that foster a great work environment and significantly retain talents
Ensures data in HR systems is updated promptly and accurately
This role will be the point of contact to provide for on-the-ground HR and office administration services
- see below
Any other ad-hoc duties as assigned

**Office Operations**
Premises and facilities management
Maintaining the premises, oversee fit outs and improvement projects
Office equipment maintenance and space planning
Working with the building managers in the jurisdiction concerning maintenance and repairs
Procurement, vendor, and supplies management
Office maintenance - ensuring a clean working environment and that office is abiding by health & safety regulations within the jurisdiction
Work with service providers including the cleaning company, a/c technicians, contractors, plumbers, etc. if needed
Security and business continuity; maintaining the access system, alarm system, and reviewing CCTV if requested
Response to after-hours calls, including alarms, security alerts, and other emergencies; business Continuity monitoring
Update and maintain service now system
Budget Managerment
Manage Reception activities

**Requirements**:
At least 1 - 2 years’ HR generalist experience, ideally with law firm or related professional services.
Work independently and multi-task with good knowledge of employment laws and the industry.
Self-motivated and proactive.
Excellent verbal and written communication skills.
Excellent interpersonal and organisational skills, attention to details and a team player.
Proficient with Microsoft Office Suite.

Office Secretaries (EA License: 16C7862)

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