Office Services

14 hours ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

To work closely with the Admin Manager in the day-to-day operations to ensure the smooth running of the Singapore office. Interacts with Partners, Attorneys, Staff Members and External Vendors.

**Facilities management**:Oversee facilities management for the office, ensuring the smooth day-to-day operations, including the management of vendors, building & office maintenance services, offsite documents storage, visitor & office security access arrangements.

**Offices Services**:Act as line manager of Receptionists & Office Assistants; provide or arrange covering if necessary.

Including:
- Manage office maintenance including general office repairs, lighting and periodic equipment maintenance checks and contracts
- Assist other office departments and teams with their projects, events and cross-department initiatives, as and when needed
- Support compliance initiatives and adherence to regulatory requirements
- Support office events including social gatherings, holiday parties and office meetings
- Work closely with and supervise Receptionist, Office Assistant, and tea lady to ensure quality business services
- Support the Singapore office in relation to Firm sustainability and D&I efforts

**Skills, Knowledge and Experience Required**
- Diploma/University degree
- At least 5 years of experience in business operations and general - office management, preferably in a law firm or professional services environment
- Keep up with changing priorities, willing and able to take on new responsibilities
- Having autonomy to manage office functions without specific direction and close supervision
- Ability to identify and analyse complex issues and recommend / implement solutions
- Ability to maintain the highest level of confidentiality
- Professional demeanor, excellent communication and organizational skills
- Strong critical thinking skills, advanced time management
- Ability to use initiative, working both independently and as a team member, in order to manage multiple tasks while adhering to tight deadlines
- Proficient with MS Office (Word, Excel, Outlook and PowerPoint)

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