Office Services

2 days ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time $60,000 - $80,000 per year

To work closely with the Admin Manager in the day-to-day operations to ensure the smooth running of the Singapore office. Interacts with Partners, Attorneys, Staff Members and External Vendors.

Facilities management: Oversee facilities management for the office, ensuring the smooth day-to-day operations, including the management of vendors, building & office maintenance services, offsite documents storage, visitor & office security access arrangements.

Offices Services: Act as line manager of Receptionists & Office Assistants; provide or arrange covering if necessary.

Including: -

  • Manage office maintenance including general office repairs, lighting and periodic equipment maintenance checks and contracts
  • Assist other office departments and teams with their projects, events and cross-department initiatives, as and when needed
  • Support compliance initiatives and adherence to regulatory requirements
  • Support office events including social gatherings, holiday parties and office meetings
  • Work closely with and supervise Receptionist, Office Assistant, and tea lady to ensure quality business services
  • Support the Singapore office in relation to Firm sustainability and D&I efforts

Skills, Knowledge and Experience Required

  • Diploma/University degree

  • At least 5 years of experience in business operations and general - office management, preferably in a law firm or professional services environment

  • Keep up with changing priorities, willing and able to take on new responsibilities

  • Having autonomy to manage office functions without specific direction and close supervision
  • Ability to identify and analyse complex issues and recommend / implement solutions
  • Ability to maintain the highest level of confidentiality
  • Professional demeanor, excellent communication and organizational skills
  • Strong critical thinking skills, advanced time management
  • Ability to use initiative, working both independently and as a team member, in order to manage multiple tasks while adhering to tight deadlines
  • Proficient with MS Office (Word, Excel, Outlook and PowerPoint)

Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume.We regret that only shortlisted candidates will be notified.

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