Office Manager

7 days ago


Singapore Office Secretaries Full time

This role provides full and general support to the Singapore office and reporting directly to the Director of International Operations and Singapore-based Partners. The role will liaise closely with London office to ensure consistency and procedures across the firm.***

**Essential Job Function**:

- Facilities Management - Ensure the smooth day-to-day operations, including the management of vendors, building and office maintenance services, confidential waste, office security access arrangements.
- Renewing and negotiating contracts with vendors including Tenancy Agreement. Includes managing other local vendors and negotiate contracts and renewals.
- Appointed as Fire Warden and oversee workplace Health & Safety issues are addressed and resolved. Ensure that the fire extinguishers are service or/and replaced.
- Booking local and international courier deliveries.
- Booking and approved conference and visitor office using AG Scheduler.
- Setting up meeting rooms and providing refreshments to external and internal meetings whenever required. Ensuring that the room are set accordingly (Zoom conference, training, etc. with IT assistance).
- Attending receptionist duties whenever she is absence (e.g. answer the door, phone calls, serving drinks to clients, etc.)
- Update security passes for new joiners and leavers.
- Ensure that pantry and stationery supplies sufficient and spend according to the given budget. - Ordering attorneys business cards.- IT - Support IT team in Hong Kong and assisting them whenever required. Escalates any issues to IT team.
- Ensure that IT requirements for meetings and events on site are understood both by IT team and Singapore office. - Liaising with vendors on behalf of IT team (internet, security, mobile lines, etc.)- Finance - Working with Finance Controller in London office to ensure that they are supported as needed with any local finance related duties (e.g. payments and supporting any issues and queries).
- Submitting invoices in Chrome River and follow up before due for payment. Supervising Office Assistant in respect submitting invoices in Chrome River.
- Requesting, amending and checking client invoices with the account team. - Annual budget discussion, expenses and bonuses.- HR & Payroll - Working together with London HR team and Practice Partners on the recruitment of support staff and attorneys, posting of online recruitment ads (when necessary), liaising with recruiters, shortlisting applicants and arranging of interviews. Induction / onboarding new joiners.
- Maintain employee leave records and submit on behalf in Kronos.
- Administering medical insurance - adding and deleting employees.
- Handling all housing, repatriation and other matters relating to secondment/relocation.
- Evaluate support staff performance and planning for training if required. - Liaising with CPD/CLE team; ensuring that attorney’s practicing certificate is renewed and points are updated in the system.- Client Development - Assist in firm’s marketing/business development in the planning and execution of company’s event; coordinate and organize events in coherence to budget.
- Ensure that event space is well set up for attendees and speakers and marketing materials prepared.
- Liaising with local vendors on ordering of marketing items. - Arranging a photographer for new profiling.- General - Submitting attorneys’ reimbursement in Chrome River.
- Providing lawyers with direct assistance, formatting and organizing and maintaining all legal documents in NetDocs, scheduling appointments and supporting legal research, managing diaries.
- Opening/closing of matters and preparing of engagement letters.
- Supporting and managing visitors to Singapore office. - Plan and execute any internal event.- This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification._


  • Office Manager

    4 days ago


    Singapore Office Secretaries Full time

    **Office Manager** **Key Responsibilities**: - Responsible for the efficient running and delivery of all office administration and operations functions; - Manage all suppliers and third - party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems...

  • Office Manager

    2 weeks ago


    Singapore Office Secretaries Full time

    **Responsibilities**: - Administration- Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...

  • Office Manager

    3 days ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Executive Assistant to Group CEO - Extensive secretarial/administrative support for Group CEO (diaries management, scheduling meetings, claims submission, travel arrangements etc) - Manage Board and Committee Meetings schedule and logistics - Coordinate staff briefings - Work closely with Chairman’s PA in arranging meetings, expense claims - Occasional...

  • Office Manager

    3 days ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    **Key Responsibilities**: - Responsible for the smooth and efficient running and delivery of all office administration and operations functions; - Manage all suppliers and third - party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems relating to...

  • Office Manager

    6 days ago


    Singapore NORTHSTANDARD LIMITED BRANCH OFFICE SINGAPORE Full time

    Opportunity We have an interesting opportunity for an ambitious Office Manager to join our team in Singapore. In this exciting role, you will be responsible for providing comprehensive, efficient, and effective administration support to the Singapore team, assisting with local regulatory and practical issues; and ensuring that the Singapore office functions...


  • Singapore Office Secretaries Full time

    **Responsibilities**: **Office Support** - Manage and maintain Concur platform activities including uploading of invoices, PR issuance etc - General office support such as order office supplies, greet & assist visitors to the office - Back up travel arrangements via SAP Concur platform - Answer customer queries - Facilitate company’s events, seminars, and...

  • Office Administrator

    2 weeks ago


    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...


  • Singapore Development Office Full time

    **Posting Start Date**:16/02/2025 **Key Responsibilities**: - Develop and implement strategies to promote and secure legacy gifts, including conducting presentations to donors and their advisors. - Cultivate strong relationships with donors and their advisors by providing accurate and timely information on NUS's legacy gift options. - Ensure that the...

  • HR Officer

    1 week ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    We are looking for HR professional to join a growing Singapore office to manage HR and Office operations. You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia Support the Asia Senior HR Manager in the execution of key HR activities and office...


  • Singapore OMNIA OFFICE PTE. LTD. Full time

    Job Descriptions: - Manage office operations (lease, equipment maintenance, contracts, office moves, office daily requirements, equipment / furniture purchases, building management communications, etc.) - Meticulous and tactful handling of queries and requests - Performed close support to ensure that municipal operations are maintained - Analyze and monitor...

  • Operations Manager

    20 hours ago


    Singapore Office Secretaries Full time

    **Job title** Operations Manager - Singapore **Reports to** Director of Administration - Singapore **Interacts with** Partners, Attorneys, Staff Members and External Vendors **FLSA status** Exempt **Job Responsibilities Support the Director of Administration (“DOA”) in day-to-day administration and human resources duties to ensure the smooth...


  • Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...

  • Assistant Manager

    2 weeks ago


    Singapore Office of Student Affairs Full time

    **Posting Start Date**:09/04/2025 As part of the Communications team within the Office of Student Affairs (OSA), you will play a key role in building a strong and cohesive communications ecosystem that enhances student engagement and supports the visibility of OSA's programmes, initiatives, and services. **Duties & Responsibilities** **Strategic...


  • Singapore Office of Student Affairs Full time

    **Posting Start Date**:11/04/2025 **Job Purpose**: This role which is in the Sports Section of the Office of Student Affairs seek to achieve the following: - To drive and grow community sports in NUS - To drive the promotion of student wellness through sports participation - To oversee, support and develop NUS Sports Groups - To promote sports...


  • Singapore ATC COMMUNITY OFFICE Full time

    Job DescriptionThis is a challenging and exciting opportunity to work with ATC Community Office as a Commercial Development Officer. You will be responsible for developing and implementing commercial and strategic relationships with local and foreign partners aligned with our objectives, strategies, and goals.Main Responsibilities:Develop and implement...


  • Singapore Office Secretaries Full time

    **A MNC has a vacancy for Management Assistant** **Organisation**: - The Management Assistant reports in disciplinary matters and on a functional level to the Managing Director.**Responsibility**: - The Management Assistant is responsible for administrative and preparatory assistance to the Managing Director (and to the Leadership Team) for...


  • Singapore OFFICE SECRETARIES PTE. LTD. Full time

    2 years exp **Roles & Responsibilities** **Responsibilities** Office Services - Ensuring all staff desk is cleared before the end of the day - Liaising with print room or office services team on office items for staff and returning of office items - Managing unclaimed items in the office and liaising with individual staff on their lost items - Providing...


  • Singapore Development Office Full time

    **Posting Start Date**:03/10/2024 Duties & Responsibilities - Establish and build strong relationships with assigned donors by understanding their interests, motivations and philanthropic goals. - Lead the messaging development, design and processes for effective and impactful donor communications. - Maintain up-to-date records in the database of donor...


  • Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    **SCOPE** The Assistant Director of Food & Beverage should contribute to and support Kempinski’s vision of becoming the undisputed leader in the hospitality industry, making our food & beverage offer a key differentiating factor for the Kempinski brand. The incumbent must grow into the position of Food & Beverage Head of Department. **OVERALL...

  • Director of Sales

    2 weeks ago


    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    **SCOPE** Reporting to the Assistant Director of Sales & Marketing, the **Director of Sales **is responsible for ensuring the yearly sales budget is achieved and surpassed by leading, directing and motivating the Sales team. The incumbent will achieve hotel targets by optimising revenue through an assigned account base, as well as prospecting new clients in...