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![Chevron](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant.
2 months ago
Total Number of Openings
1Chevron is accepting online applications for the position of Administrative Assistant located in Duo Tower, Singapore through 23 July 2024 at 11:59 p.m. (SGT).
All interested applicants, please read the before submitting application.
Responsibilities for this position may include but are not limited to:
Secretarial & Administrative Support
Provides pro-active and confidential administrative and secretarial support to General Manager, Gas Supply & Trading (GSAT) Asia Pacific.
Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions including with GSAT partners and customers.
Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation and dissemination of meeting materials.
Manages the department’s electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance.
Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary.
Compiles and prepares expense reports for submission using Travel and Expense Account, whilst ensuring compliance with Chevron’s Travel and Expense Policy.
Assists the GSAT Asia Pacific team in travel logistics.
Represents the General Manager’s office on a broad array of contacts within Chevron and externally manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention.
Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters.
Ensures the smooth running of the GSAT Asia Pacific team i.e. ensuring sufficient office supplies, facilities, etc are functioning well and liaise with internal departments to remedy as required.
Coordinates on-boarding and off-boarding processes for employees and contractors, including office set-up.
Manages mobile communication needs.
Maintains or supports the maintenance of GSAT Asia Pacific Distribution Lists, to ensure accuracy.
Collects and consolidates monthly updates from GSAT Asia Pacific team members for regional reports, where applicable, on a timely basis.
Supports GSAT Asia Pacific's compliance with applicable internal policies, including but not limited to assistance with Easenet searches, FCPA pre-approvals, etc.
Required Qualifications
Minimum Diploma in related field.
Excellent organization skills, with ability to prioritize workload and work independently with minimal supervision.
Strong written and oral communication skills coupled with effective interfacing skills.
Ability to multitask and execute/complete tasks in a timely and efficient manner.
Demonstrated high level of professionalism, including an ability to handle sensitive material and to always maintain appropriate levels of confidentiality.
Proven ability to collaborate and build positive working relationships across Chevron organizations, with an enterprise mindset.
Demonstrated IT proficiency in Microsoft Office software/applications (Sharepoint, Outlook, Word, Excel, PowerPoint).
Relocation Options:
Relocation will not be considered within Chevron parameters.
International Considerations:
Selected candidate will be based in Singapore under the local payroll system and benefits.
Chevron participates in E-Verify in certain locations as required by law.