Assistant Manager, Administrative Support, NTU Innovation and Entrepreneurship

4 weeks ago

Singapur, Singapore Nanyang Technological University Full time

NTU Innovation and Entrepreneurship (I&E) aspires to translate NTU’s inventions and creativity into tangible outcomes that will result in economic growth and enhanced quality of life for Singapore and beyond. We are looking for an Assistant Manager, Administrative Support to join the team.

The Assistant Manager is responsible for:

Procurement, Accounting and Reporting

Manage procurement, reimbursement and accounting activites.

Provide timely advice for queries raised by stakeholders relating to procurement and budget allocation.

Budget planning for office-related expenses, ensuring all spendings are in accordance with policies and guidelines.

Ensure accurate records and perform due diligence in accounting of expenditures for reliable periodic reporting.

Facilitate timely processing of expense claims.

Generate monthly, quarterly and yearly reports as required.

Monitor the status of outstanding purchase orders to ensure they remain current and valid.

Ensure purchases comply with procurement policies and guidelines.

Perform due diligence on all procurement activities to optimise cost-effectiveness and value.

Other General Administration

Understand and apply current policies and procedures to synchronise processes and minimise operational disruptions.

Design and implement new procedures and workflows for NTU I&E.

Track critical deadlines and support the Reporting Officer in managing administrative matters.

Establish and refine Standard Operating Procedures (SOPs) for all areas of responsibility to enhance process efficiency.

Offer administrative support, including handling claims submissions and approval requests.

Coordinate travel arrangements for official business and provide logistical support for meetings with internal and external stakeholders.

Handle any other ad-hoc initiatives and assignments assigned by the Office.

Requirements:

A degree in Business Administration, or a related field, is preferred.

Minimum 5 years of working experience in an administrative role.

Relevant working experience in an institute of higher learning and/or the education sector will be advantageous.

Strong proficiency in MS Office Applications.

Strong written and verbal communication skills.

Able to work individually and collaborate with others as a team.

Strong planning, organisational and problem-solving skills. Independent and possess strong multi-tasking abilities.

Meticulous and attentive to details.

Appointment may vary and will commensurate with candidate's years of working experience.

Hiring Institution: NTU

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