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Commercial Excellence Specialist

2 months ago

Singapur, Singapore Sirtex Full time
Job Description

1. Office and Administration

  • Manage all general office matters.
    • First contact answering incoming office calls, screening and re-directing phone calls.
    • Greets visitors and directs them to appropriate people/meeting room.
    • Organize outgoing mail, courier services and business cards.
    • Ordering/purchasing office and pantry supplies for Sales office.
    • Managing service providers – Cleaning company
    • Update of notice board at Sales office as required.
    • Collection and distribution of incoming mails.
    • Circulate correspondence from landlord/travel agent to appropriate people.
    • Support the Customer Service team in all aspects of administration – filing and record keeping.
  • Assists with office errands and overseas departments with local errands when required.

2. Facilities Management (Sales office)

  • Keeps a record of all utilities maintenance contracts and arranges for renewal upon expiry; sources and compares the market rate, provides quotations for review and approval.
  • Attends to the annual renewal of mandatory facilities licenses in a timely manner.
  • Attends briefing sessions organized by landlord relating to building. upgrades/renovation projects.
  • Coordinates participation in the Fire Drill organized by the landlord and Singapore Civil Defense Force.   
  • Maintains office/pantry utilities and organizes service/repair when required.

3. HSE (Health, Safety and Environment) – Site Coordinator for Sales office

  • Assist in the implementation and management of all HSE policies.
  • Management of visitor policy.
  • Monthly HSE report; Quarterly housekeeping inspection.
  • HSE audit and meeting.
  • Management of the Security system.

4. Marketing Support

  • Supports the APAC Marketing department in all aspects of commercial administration and activities
  • Collaborate with Marketing Team to deliver marketing campaigns, including digital initiatives and internal communications
  • Assist with the planning and execution of marketing events including physician education programs, conferences, symposia, and internal facing events. Responsibilities include but are not limited to:
    • Travel, hotel and venue reservations
    • Event coordination and on-site support, if required
    • Attendee communication and preparing related materials
    • Contact with partner vendors and suppliers
    • Speaker contract preparation
    • Event administration, invoicing and payments
  • Maintains administration of budgets and expenses for the APAC region
  • Manages timeline and schedules for projects, collaborate with internal stakeholders to ensure timely execution
  • Coordinate production and distribution of marketing collaterals for APAC region
  • Assist with other ad-hoc projects as required.
  • Proactively identifies new opportunities to enhance marketing efforts and improve operational efficiency
  • Duties assigned by the Office Manager.
  • Undergo all formal Training Events as may be Directed from time-to-time.
  • Observe and Comply with all Sirtex Corporate Policies.
  • Work within, and ensure adherence to Quality System procedures, work instructions and other Quality System requirements.
  • Work within, and ensure adherence to Health, Safety and Environment Management System procedures, instructions and other requirements.

Qualifications

  • Diploma in business management , marketing or other related disciplines.
  • At least 2 years of experience in similar capacity.
  • Proficient in Microsoft Office
  • Able to commence work immediately
  • Able to adapt to changes quickly.
  • Excellent verbal and writing skills in English and Chinese
  • Independent, mature, meticulous and team player


Additional Information

Do you want to be part of something bigger? A team whose impact stretches across the globe making a real difference to the quality of people’s lives.  Sirtex recognizes that well-being, financial health, and work-life balance are crucial for our employees to achieve personal success. 

Sirtex offers qualified candidates:

  • Diverse and flexible work arrangements to achieve the optimum balance between work and personal responsibilities.
  • A culture of respect, diversity, collaboration, and innovation fostering inclusiveness and superior performance.
  • Attractive compensation and benefit packages which are practical, robust and equitable.
  • A commitment to support ongoing professional growth through career development, on the job experiences and training opportunities.
  • Challenging work which supports the development of new and better ways to improve clinical outcomes for oncology treatment around the world.
  • An unwavering commitment to company values, employee safety and excellence in everything we do.  

Diversity drives innovation; inclusion fosters belonging, growth and success. Sirtex believes that it takes multiple perspectives and voices to create a culture and workplace which fosters engagement, teamwork, and employee satisfaction to perform our best and deliver on commitments. We are dedicated to fostering an environment where all employees feel valued, included, and can share their ideas so that we can exceed even our own expectations.

Sirtex is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other characteristic protected under applicable law.  Sirtex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.