Junior Executive Assistant

3 days ago

Central Region, Singapore Greenfield Advisory Pte Ltd Full time $60,000 - $80,000 per year

Junior Executive Assistant

Job Description

Secretarial Support

· Provide secretarial support to the Senior Management

· Support workflow management in partnership with Senior Executive Assistants

· Co-ordinate meetings and trips with third parties

· Manage active meeting calendars & phone coverage

· Schedule and coordinate meetings and conference calls with internal/external groups globally

· Gather, organize and prepare materials for internal/external meetings

· Book travel, follow-up on reservations, and produce itineraries for upcoming travel

· Prepare/edit PowerPoint Presentations and Excel documents

· Build and strengthen relationships within the organization, liaise with other departments and our foreign offices

Office Administration:

· Coordinate office activities and operations to secure efficiency and compliance to company policies.

· Assist in the full office administrative functions, coordinate with vendors and suppliers for all office admin related matters.

· Manage agendas/travel arrangements/appointments etc. for the management or team. Manage complex visa applications and flight bookings

· Manage general correspondences (e-mail, letters, packages etc.).

· Support office management for the wellbeing of employees.

· Manage claim verifications and submission of company expenses.

· Track stocks of office supplies and place orders when necessary.

· Submit timely reports and prepare presentations/proposals as assigned.

. Assist colleagues whenever necessary.

· Research preliminary materials for internal and external presentations

· Assist in preparing exhibits for internal and external presentations

· Draft letters, memos and notes to third parties

Job Holder's Specifications

·      Minimum 2 years relevant experience in a similar role locally

·      Ability to handle multiple tasks simultaneously and be a resourceful team-player

·      Excellent analytical, verbal and written communication skills

·      Excellent organizational skills, including the ability to manage busy schedules, establish office systems, and the ability to work accurately and to consist of high-standards under pressure to meet deadlines

·      Proficient in Microsoft Excel, Word and PowerPoint

·      Strong ability and initiative to work in a dynamic, high-profile environment

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