Executive Secretary

13 hours ago

Central Region, Singapore Kingfisher Executive Search Full time

Seeking experienced Executive Assistant provides high-level administrative and operational support to the CEO, ensuring the smooth execution of strategic and day-to-day priorities.

This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to manage confidential matters with discretion.

-Location: CBD / Working at the office / Business trip might be required to Asia/Europe/Oceania region (Sometimes)

Key Responsibilities
  • Serve as the primary strategic partner and trusted advisor to the CEO, ensuring optimal management of the CEO's schedule, priorities, and commitments.
  • Manage complex calendars, coordinate meetings, and arrange domestic and international travel logistics, including visas and documentation.
  • Organize and attend executive meetings, prepare agendas and minutes, and follow up on key action items.
  • Act as the main liaison between the CEO and internal teams, clients, investors, and government or business partners.
  • Prepare and refine executive-level presentations, reports, and correspondence with precision and professionalism.
  • Coordinate corporate events such as board meetings, executive offsites, and high-level client engagements.
  • Support some HR functions, including payroll coordination, recruitment and interview scheduling, contract preparation, performance tracking, and staff engagement initiatives.

Requirements
  • Minimum 3 years of experience as an Executive Assistant, Office Manager, or HR Administrator, preferably supporting senior executives or C-level leaders. (Main is Secretarial role, however some HR/Office admin role will be included)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems.
  • Excellent written and verbal communication skills in English; proficiency in Mandarin is required to liaise with Mandarin-speaking stakeholders and business partners.
  • Exceptional organizational, multitasking, and time management abilities with strong attention to detail.
  • High level of professionalism, discretion, and interpersonal maturity.
  • Business trip might be required to Asia/Europe/Oceania region.

We regret that only shortlisted candidates will be notified.

KINGFISHER RECRUITMENT (SINGAPORE) PTE. LTD.

EA Reg. No.: R | EA License: 17C8713

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