Executive Secretary

3 days ago

Central Region, Singapore Reeracoen Singapore Pte Ltd Full time $60,000 - $80,000 per year

Job title: Executive Secretary

Reference ID: 36915

Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.

【Responsibilities】

- Oversee daily office administration, ensuring smooth and efficient operations.

- Manage HR functions, including payroll processing, leave and attendance records.

- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.

- Maintain employee records in compliance with local regulations and company policies.

- Coordinate employee engagement activities, training sessions, and performance review processes.

- Liaise with external vendors, service providers, and government agencies for HR and office matters.

- Ensure compliance with Singapore employment laws and regulations.

- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.

- Manage CEO's calendar: schedule appointments, meetings, and conference calls.

- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.

- Handle visa applications, renewals, and related documentation for CEO business travel.

- Prepare meeting materials, presentations, and reports for CEO as required.

- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.

【What you will receive】

- Variable Bonus (Based on company and individual performance)

- Annual Leave: 14 days

- Medical Leave

【Requirements & Preferences】

(Must)

- Diploma in Business Administration, HR, or related field.

- Minimum 5 years' experience in executive secretary roles.

- Experience in managing multiple schedules

- Fluent in English and Mandarin for smooth communication with stakeholders.

  • Experience in office management would be an advantage
  • Strong knowledge of Singapore employment laws and payroll processes.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.

We regret that only shortlisted candidates will be notified.

Registration No.: R Tang Yuen Teng Dorothy)

Recruitment Licence: 12C5051

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