
Executive Secretary
6 days ago
Job title: Executive Secretary
Reference ID: 36915
Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.
【Responsibilities】
- Oversee daily office administration, ensuring smooth and efficient operations.
- Manage HR functions, including payroll processing, leave and attendance records.
- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
- Maintain employee records in compliance with local regulations and company policies.
- Coordinate employee engagement activities, training sessions, and performance review processes.
- Liaise with external vendors, service providers, and government agencies for HR and office matters.
- Ensure compliance with Singapore employment laws and regulations.
- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
- Manage CEO's calendar: schedule appointments, meetings, and conference calls.
- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
- Handle visa applications, renewals, and related documentation for CEO business travel.
- Prepare meeting materials, presentations, and reports for CEO as required.
- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
【What you will receive】
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 14 days
- Medical Leave
【Requirements & Preferences】
(Must)
- Diploma in Business Administration, HR, or related field.
- Minimum 5 years' experience in executive secretary roles.
- Experience in managing multiple schedules
- Fluent in English and Mandarin for smooth communication with stakeholders.
- Experience in office management would be an advantage
- Strong knowledge of Singapore employment laws and payroll processes.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
We regret that only shortlisted candidates will be notified.
Registration No.: R Tang Yuen Teng Dorothy)
Recruitment Licence: 12C5051
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