Executive Assistant cum Office Manager

24 hours ago

Central Region, Singapore H.I. Executive Consulting Pte Ltd Full time $104,000 - $130,878 per year

About the Role:

We are seeking a highly organized and proactive Executive Assistant cum Office Manager to support senior leadership and oversee day-to-day office operations. This role is critical to ensuring seamless administrative support and a well-run, professional environment for our executive recruiting firm. The Managing Partner sits in Singapore with other partners in Hong Kong, Tokyo and Sydney.

Key Responsibilities:

  • Provide high-level executive support including calendar management, and meeting coordination.
  • Manage office operations, supplies, and vendor relationships to ensure a smooth and efficient workspace.
  • Assist with client and candidate communications, scheduling interviews, and maintaining CRM/database records.
  • Prepare presentations, reports, and correspondence as needed.
  • Coordinate internal events, meetings, and team support activities.
  • Handle confidential information with discretion and professionalism.

Qualifications:

  • Proven experience as an Executive Assistant and/or Office Manager, ideally in a professional service or recruiting environment.
  • Excellent organizational, communication, and multitasking skills.
  • Proficiency in Microsoft Office Suite and familiarity with Concur, CRM or ATS platforms. Advanced skills in Excel and PowerPoint would be a plus.
  • Discreet, resourceful, and solutions oriented.
  • Good-natured and pro-active.
  • Experience in Project Coordination is a plus.

To Apply:

Please send your resume and a brief cover letter to

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