HR Admin cum Personal Assistant

2 weeks ago

Central Region, Singapore Octomate Staffing Pte. Ltd. Full time $104,000 - $130,878 per year

About the Company:

An established global ground transportation provider with over three decades of experience, offering premium chauffeur and travel management services across major international cities. With a strong presence in Asia, Europe, the Middle East, and North America, the company is committed to delivering seamless, around-the-clock support for its corporate and private clientele.

Working Hours: 5-day work week

Job Brief:

We are looking for a detail-oriented and proactive individual to join as an HR Admin cum Personal Assistant. This position plays a dual role in supporting the General Manager with executive and personal tasks, while also ensuring the smooth day-to-day operations of the office. The successful candidate will be someone who thrives in a fast-paced environment, demonstrates strong multitasking abilities, and upholds confidentiality with professionalism.

Key Responsibilities:

  • Provide comprehensive secretarial and administrative assistance to the General Manager.
  • Organize and coordinate appointments, meetings, and business travel.
  • Handle expense claims, reimbursements, and financial documentation for the General Manager.
  • Conduct research and manage personal errands when required.
  • Draft, prepare, and circulate memos, reports, meeting minutes, and correspondence.
  • Maintain organized filing systems, both physical and electronic.
  • Manage office supplies and support logistics for office relocations if needed.
  • Assist with onboarding processes by preparing workspaces and necessary materials.
  • Input and maintain accurate data in company systems and databases.
  • Provide support in basic finance tasks such as expense processing and invoicing.
  • Undertake ad hoc projects and administrative tasks as assigned.

Requirements:

  • Prior experience as an administrative assistant, office administrator, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and related office tools.
  • Strong communication skills—both verbal and written.
  • Exceptional organizational skills with the ability to handle multiple tasks effectively.
  • High attention to detail and accuracy.
  • Ability to work independently as well as in collaboration with others.
  • Proactive problem-solving skills and adaptability.
  • Professionalism and discretion when handling sensitive or confidential matters.
  • Knowledge of basic accounting or bookkeeping practices will be advantageous.

Please note: This is a client role managed by Octomate Staffing Pte Ltd.

Recruitment services are provided by:

Octomate Staffing Pte Ltd

EA Licence No.: 23C1980

EA Personnel: Zachary Ng (Registration No.: R

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