Executive/Senior Executive cum Administrative Assistant to Senior Management

6 days ago

Central Region, Singapore University of the Arts Singapore Ltd Full time $4,000 - $6,000 per year

Key Roles & Responsibilities

  • Provide secretarial support to members of the university senior management ("Principals"), including scheduling of meetings and appointments, screening of calls, drafting and management of email correspondences, coordination and arrangement of official events and engagements, attending to guests and visitors, preparation of meetings and presentation materials.
  • Handle expense claims, travel arrangements and other administrative matters relating to the work of the Principals.
  • General administrative duties including attending to walk-ins, deliveries, answering of telephone calls, courier arrangements and mailing, and other forms of communications.
  • Office management duties including budget management and invoice processing for the office, procurement of office supplies such as stationery, pantry supplies, and other services relating to the effective operations of the office.
  • Maintain proper filing system and proper record keeping of documents for the office.
  • Assists in special projects as a member of the office staff when required. Perform other duties as assigned.

Requirements

  • Preferably a Bachelor's degree from an established university or a diploma from an established tertiary institution.
  • Preferably 2 years and above or equivalent of relevant experience. Fresh graduates may be considered. For diploma holders, 5 years and above or equivalent of relevant experience.
  • Good command of written and spoken English.
  • Prior experience in secretarial duties and/or staffing for Senior Management positions would be an advantage.
  • Familiarity with Microsoft Office.
  • Ability to work effectively in a fast-paced environment and possesses good time management skills.
  • Responsible, strong team player and shows high level of initiative.

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