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senior administrative executive

2 weeks ago

Central Region, Singapore Private Advertiser Full time $60,000 - $80,000 per year

SENIOR ADMINISTRATIVE EXECUTIVE

You are an integral part of the Senior Management's office providing administrative assistance and exercising high degree of discretion, initiative, maturity, and confidentiality in handling sensitive information & matters.

Responsibilities

  • Liaise with the assistants of the Board members / Board members
  • Draft letters, memos, email correspondences for the CEO / Senior Management
  • Booking of air tickets / hotel accommodation for CEO / Senior Management
  • Receiving and attending to visitors / guests, serving drinks & food when necessary
  • Organise and coordinate meetings (including liaising and communicating with external parties)
  • Maintain updated and accurate copies of corporate secretarial documentation
  • Assist in planning of events (eg annual company function, annual general meeting etc)
  • Oversee office cleaner
  • Handle all incoming and outgoing mails / courier / calls / fax / email professionally
  • Monitor and purchase of office supplies including stationeries and pantry items
  • Provide administrative and any ad-hoc duties that are required by the Senior Management, or as assigned
  • Remain contactable in cases of work emergencies after office hours

Requirement

  • Some working experience in similar capacity preferred
  • Restricted/sensitive information to be treated with a high degree of confidentiality
  • Pleasant personality, positive attitude, meticulous, and able to communicate well
  • Demonstrate maturity in handling Senior Management and external guests
  • Able to work under pressure in a fast-paced environment