Senior Executive/Executive, Administration

2 days ago

Singapore PERSOL Full time

Job Responsibilities Office Administration & Management Ensure smooth daily operations of the office environment and maintain facilities in optimal working condition Oversee general office upkeep, pantry supplies, stationery inventory, and cleanliness Coordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service quality Manage access cards, seating arrangements, and office equipment allocation Monitor usage and initiate procurement for administrative supplies and assets Assist with document preparation, data entry, and filing of corporate records Ensure consistent application of company admin policies across departments Administrative Compliance & Documentation Maintain proper documentation and ensure adherence to internal procedures and policies. Ensure accurate and up-to-date records keeping and filing system of contracts, policies, circulars, and other admin-related documents Support audits or compliance checks by preparing required admin documentation Assist in implementing updates to administrative SOPs and workflows Follow company guidelines and security protocols in handling confidential information Meeting and Event Coordination and Support Plan and execute meetings, events, and conferences to support objectives Arrange meeting rooms, equipment, catering, and materials for internal events or senior management meetings Prepare meetings reports whenever necessary Assist in planning and executing corporate events, staff engagement activities, and festive functions Coordinate travel and accommodation arrangements for employees or visitors as needed Provide administrative support during event execution and post-event follow-up Executive Support & Communication Management Provide high-level administrative support to senior executives and facilitate effective communication Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives Prepare and review correspondence, reports, presentations, and briefing materials with accuracy and professionalism Act as a liaison between senior management, internal teams, and external stakeholders to ensure smooth information flow Screen and prioritize incoming communications, ensuring timely responses and escalation when necessary Job Requirements Diploma or Bachelor's degree in Business Administration, Office Management, or a related field At least 2-5 years of relevant experience in an administrative or office management Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong administrative and coordination skills to manage daily office operations, logistics, and internal support activities efficiently Excellent communication and interpersonal skills to interact effectively with internal teams, management, vendors, and external partners High level of organization, accuracy, and attention to detail to ensure error-free documentation, record-keeping and compliance with administrative processes Ability to multi-task and manage time effectively in a fast-paced environment to handle multiple responsibilities, urgent requests, and tight deadlines simultaneously Team player with a professional and service-oriented attitude to collaborate well across departments and maintain high standards of internal service delivery Working Hours / Location Mondays to Fridays : 9.00AM to 6.00PM North Bridge Road #J-18808-Ljbffr

  • Administrations Executive

    2 weeks ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    **Centralised Work Location in the Heart of the City! We are looking for a Part Time Administrative Executive to support the general administration of the Recruitment Team at Spearing Executive Search. - Key Responsibilities: _ - Spearhead posting of job advertisements across all platforms - Provide administrative support to the Recruitment Team including...

  • Administration Executive

    2 weeks ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    Are you a multitasking and resourceful Administrative Executive with excellent interpersonal and communication skills? If so, Spearing Executive Search Pte Ltd is looking for you! - Key Responsibilities: _ - Posting of job advertisements across all platforms - Provide administrative support to the Recruitment Team including preparation of interviews, data...

  • Executive Assistant

    1 hour ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Administrative Assistant

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Overview TREETOPS EXECUTIVE RESIDENCES MCF- — Full Time — Junior Executive Location: TREETOPS EXECUTIVE RESIDENCES, 7 ORANGE GROVE ROAD Position Administrative Assistant Job Details Administrative Assistant — MCF- Qualifications 1 year exp Admin / Secretarial Microsoft Excel Interpersonal Skills Arranging Administration Data Entry Administrative...

  • Trust Administrator

    1 week ago

    Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 3 hours ago Do you have at least two years of trust administration experience and are based in Singapore? Would you like to be a part of a leading, independent fiduciary business? AP Executive have been engaged by our client to recruit for a trust administrator with...

  • Managing Partner

    2 weeks ago

    Singapore Keller Executive Search Full time

    Overview Keller Singapore Location: Singapore Type: Independent Contractor / Partnership Compensation: Commission-based with strong upside; About Keller Keller is a global executive search firm focused on senior leadership and C-suite hires. We are strengthening our presence across Asia and seeking a Managing Partner (Principal Partner) to establish and...

  • Senior Is Administrator

    2 weeks ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a highly reputable organization, is seeking a senior information system administrator. **Job Descriptions** - Administer and provide assistance / day-to-day operational support for both on-premise and cloud software solutions (e.g. SAP, Documentum). - Play a project leader role for in-house system implementations. - Manage small to medium-scale...

  • Executive Assistant

    1 week ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** The Executive Assistant role is based in Singapore and will be part of a broader team that has a...

  • Advertising Sales

    6 days ago

    Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Job Responsibilities Able to identify and pursue new advertising sales opportunities through effective prospecting and lead generation. Able to sell advertising solutions (digital, or other media) tailored to clients' business needs. Able to build and maintain strong, long-term relationships with clients and business partners Able to develop, present, and...

  • Legal/Senior Legal Counsel, Corporate

    1 week ago

    Singapore Space Executive Full time

    Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance...