Executive Secretary

2 weeks ago

Central Region, Singapore Manpower Staffing Services (S) Pte Ltd - Head Office Full time $60,000 - $80,000 per year

Job Scope

Administrative Support

  • Manage complex calendars, travel arrangements (including tax-related travel tracking, visas), expense reports, and regular work reports.
  • Draft correspondence, PowerPoint presentations, create simple PowerPoint videos.
  • Organize meetings, team activities, conference calls, webinars, and take meeting notes.
  • Maintain departmental files, contact lists, and distribution lists.
  • Track budgets and expenditures, raising concerns when necessary.
  • Support the extended technology leadership team with travel and expense claims.
  • Prepare reports, charts, and data summaries as needed.

Coordination & Communication

  • Serve as the central point of contact for the APAC technology leadership team.
  • Coordinate onboarding activities for new or transferring team members.
  • Assist with internal and external events, including conferences and dinners.
  • Compile and distribute information and reports as requested.
  • Anticipate team needs and proactively take action to support them.

Stakeholder Engagement

  • Build excellent working relationships with internal and external stakeholders.
  • Represent the technology team professionally and confidentially.
  • Host and greet guests, ensuring a seamless experience.
  • Collaborate across functions to ensure smooth information flow.
  • Raise departmental concerns or issues to leadership as needed

Job Qualifications

  • Diploma or degree holder with proven experience in a senior administrative or executive support role.
  • Exceptional organizational, time management, and multitasking skills.
  • Excellent written and verbal communication, with a diplomatic and professional demeanour.
  • High attention to detail and ability to manage confidential information discreetly.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Proactive and flexible attitude with the ability to work across time zones and occasionally travel.
  • Ability to work independently and anticipate needs without detailed instructions.

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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