Sub-contract Admin Assistant

3 days ago

West Region, Singapore Private Advertiser Full time $40,000 - $80,000 per year

Seeking a full-time Sub-contract Admin Assistant to join our team in the West Region. In this role, you will provide administrative support to the Subcontract Management team, ensuring the efficient and organised management of subcontracts and related documents.

What you'll be doing

  1. Assist in following up with Contractors on their CPF top up plan.
  2. Familiar with MOM's rules and regulations on the Marine Shipyard Scheme terms and conditions, including the deductible and non-deductible of RC's workers' salaries.
  3. Check and ensure all worker's detail entered by Contractors in the E-Service tallied with the Work Permit copy, insurances etc. before approving the particular in the System.
  4. Check and ensure all documents submitted by Contractor for the Safety Induction Course to be in order before approving in E-Service (eg, Letter of indemnity, Letter of Undertaking, HSE Acknowledgement Form, insurances etc.)
  5. Responsible for overall filing system in Sub-contracting Department.
  6. To support Sub-Contracting Executives as and when required (eg. WO creation, prepare letter etc.).
  7. Assist to check and ensure issued WOs are duly signed by Contractor and returned within 3 days. All signed WO to be saved in the shared folder.
  8. Providing general administrative support to Sub-contracting Department (eg. issue memo to Contractors, consolidate response internally on survey etc.).
  9. Perform bi-weekly worker's interview for RC Subcontractors.
  10. Coordinate with internal stakeholders and subcontractors to collect and organise required information.
  11. Support the Subcontract Management team with administrative tasks, such as data entry, correspondence, and reporting.

What we're looking for

  1. Minimum 2 years of experience in an administrative or administrative assistant role, preferably in a subcontract or contract management environment
  2. Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
  3. Proficient in using Microsoft Office suite, particularly Excel, Word, and Outlook
  4. Attention to detail and a commitment to accuracy in all work

If this opportunity aligns with your skills and interests, we encourage you to apply now.

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