Procurement Assistant

15 hours ago

West Region, Singapore Boyd Technologies (Singapore) Pte. Ltd Full time $30,000 - $60,000 per year

Job Scope / Key Responsibilities:

1. Purchase Order (PO) Management

  • Prepare and raise Purchase Orders (POs) based on approved Purchase Requisitions.
  • Ensure POs are accurately created with correct pricing, quantity, delivery terms, and vendor details.
  • Obtain necessary internal approvals before PO issuance.
  • Distribute approved POs to vendors in a timely manner.

2. Vendor Coordination

  • Communicate and follow up with vendors on order confirmation, delivery schedule, and shipment status.
  • Liaise with vendors to resolve issues related to late delivery, quantity discrepancies, or incorrect documentation.

3. Data Management & Documentation

  • Generate and maintain new Part Numbers (P/N) and Vendor Codes in the ERP / purchasing system according to internal procedures.
  • Update and maintain supplier database, purchase records, and item master data.
  • Ensure proper filing of all purchasing documents and correspondence.

4. Administrative Support

  • Assist in preparing procurement-related reports (e.g., PO tracking, vendor performance, spend analysis).
  • Handle general administrative tasks related to procurement and inventory records.

5. Compliance & Process Improvement

  • Ensure all purchasing activities comply with company policies and procedures.
  • Support continuous improvement initiatives to enhance procurement and administrative efficiency.

Job Requirements

  • Diploma or equivalent qualification in Business Administration, Supply Chain, or related field.
  • 1–3 years of experience in procurement, manufacturing or administrative support preferred.
  • Proficient in Microsoft Excel and ERP systems (e.g., IFS, SAP, or similar).
  • Good communication and organizational skills.
  • Detail-oriented and able to manage multiple tasks under tight timelines.

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