Administrator (Service)

2 weeks ago

Central Region, Singapore Pro-Matrix Pte Ltd Full time $60,000 - $120,000 per year

Service Administration & Scheduling

  • Plan and coordinate master schedules for preventive maintenance, daily operations, and ad-hoc jobs.
  • Ensure fulfilment of scheduled commitments for the Service Team.
  • Monitor and follow up on maintenance and ad-hoc service jobs through to final closure (e-FSR).
  • Respond to service calls during office hours and record reported incidents in WhatsApp and D365 systems.

Procurement & Quotation Management

  • Generate and manage purchase quotations, ensuring compliance with company requirements.
  • Administer the full procurement process, including tracking FE, BA sets and EMA Licenses, vendor quotations, and invoice/delivery order verification.
  • Ensure timely preparation and submission of customer and vendor quotations.

System & Data Administration

  • Manage operations in D365, including activating customer accounts, maintaining system functionality, and resolving system errors.
  • Convert Sales Quotes to Sales Orders in BC based on customer order confirmations.
  • Meet delivery schedules for data uploading as prescribed by clients and internal processes.

Inventory & Document Management

  • Administer inventory management processes to ensure accuracy and efficiency.
  • Assist in preparation and submission of PTW, RA, and MOS documents.
  • Maintain accurate records and implement best practices to streamline workflows.

Monitoring & Reporting

  • Monitor mandatory activities and ensure tasks are delivered within stipulated timelines and milestones.
  • Attend monthly meetings and take efficient minutes.
  • Provide regular updates on procurement, scheduling, and service administration activities.

Other Responsibilities

  • Support any additional duties as assigned by the Manager.

Apply basic M&E knowledge to enhance service administration tasks (advantageous).

  • Service Administrator

    2 weeks ago

    Central Region, Singapore Facility Management Full time $36,000 per year

    Facility Management is hiring a Full time Service Administrator role in Queenstown, Singapore. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, Afternoon2-3 years of relevant work experience...

  • Social Service Administrator

    2 weeks ago

    Central Region, Singapore APBA TG Human Resource Pte Ltd Full time $30,960 - $38,160 per year

    Social Service Administrator (General Admin & Finance Support)Location:  Buona VistaSalary: $2580 to $3160 per monthWorking hours: Mon-Thu(830am-6pm), Fri(830am-530pm)Contract Duration: 1 YearResponsibilities:Maintain the generic mail box and answer to simple enquiriesProcess issue checks requests from other divisions or government agenciesAssess simple...

  • Administrative Executive, Corporate Services

    2 days ago

    Central Region, Singapore Aspri HR Services LLP Full time $4,000 - $8,000 per year

    Are you a proactive and detail-oriented individual who thrives in a dynamic environment?  We're looking for an Admin Executive to support our Corporate Services team.Job DescriptionHandle document legalization and notarization processesManage work pass applications, renewals, issuances, and cancellationsMaintain and update records for compliance and...

  • Service Administrator

    2 weeks ago

    Central Singapore Talent Trader Group Full time $40,000 - $60,000 per year

    **Responsibilities**: - Provide administrative support to the service team in the HVAC industry. - Coordinate and schedule service appointments with customers. - Receive and process service requests and inquiries from customers. - Prepare and maintain service documentation, including work orders and service reports. - Ensure accurate and timely...

  • Director, Head of Investor Services Asia Pacific

    2 weeks ago

    Central Region, Singapore CSC (Corporation Service Company) Full time $150,000 - $200,000 per year

    CSC Fund Solutions is seeking a Director with 10+ years of AML/CFT and Investor Services experience in Asia Pacific. This position will be responsible for leading the regional AML/CFT and Investor Services teams based in different jurisdictions in Asia Pacific. The position will report into the Regional Head of Fund Services Asia Pacific and will oversee the...

  • IT Administrator

    1 week ago

    Central Region, Singapore Peoplebank Singapore Pte Ltd Full time $3,500 - $130,878 per year

    Job Title: IT Operations Administrator (Contract) Overview We are looking for an IT Operations Administrator to provide administration support to the IT Operations Team deployed at the customer site. This is an on-site contract role offering a salary of $3,500/month, and is open to Singaporeans only. Responsibilities Submit service request tickets in ITSM...

  • IT Administrator

    2 weeks ago

    Central Region, Singapore Goldtech Resources Pte Ltd Full time $4,000 - $6,000 per year

    Role Overview:Provide essential administrative support to the IT Operations Team stationed at the client site, ensuring smooth coordination of service requests, asset tracking and day-to-day IT operations.Key Responsibilities:Submit and track IT service requests via ITSM tools on behalf of support teams or clients ensuring timely follow-up and...

  • Administration Officer

    1 week ago

    East Region, Singapore SAFRA National Service Association Full time $104,000 - $130,878 per year

    We are looking for a highly organized and meticulous individual looking to work in an exciting and vibrant clubhouse environment.  There is great work-life balance with a positive company culture.Main / Key ResponsibilitiesReporting directly to the Administration Executive, the candidate is to plan, organize and control all administrative, finance and...

  • Administration Executive

    2 weeks ago

    East Region, Singapore SAFRA National Service Association Full time $60,000 - $80,000 per year

    We are looking for an experienced and meticulous individual looking to work in an exciting and vibrant Clubhouse environment.  There is great work-life balance with a positive company culture.Main / Key ResponsibilitiesReporting directly to the Club Manager, the candidate is to plan, organize and control all administrative, finance and vendor management...

  • Sales Administrator

    2 weeks ago

    Central Region, Singapore CDG ENGIE Full time $4,000 - $8,000 per year

    EV Sales Specialist (Administration Support)Job Scope & DescriptionOverview:The EV Sales Specialist ( Administration Support) plays a key role in ensuring a smooth and efficient customer experience after the sales process. This position supports the sales team by handling after-sales services, customer inquiries, documentation, and administrative tasks. The...