Shipping Documentation

6 hours ago

Central Region, Singapore Melt-Ex Pte Ltd Full time $30,000 - $60,000 per year


Key Responsibilities:
  • Prepare Sales Contracts and Proforma Invoices

    Draft, format, and issue sales contracts and proforma invoices accurately and in a timely manner for local and international customers.
  • Document Filing and Organization

    Maintain a well-organized physical and digital filing system for all commercial, shipping, and financial documents.
  • Prepare Shipping Documents

    Coordinate and compile all necessary shipping documents including packing lists, commercial invoices, weight list, certificate of analysis etc.
  • Certificate of Origin Preparation

    Complete and submit applications for Certificates of Origin at the Chamber of Commerce and ensure timely collection.
  • Bank Liaison Duties

    Visit the bank when required to submit or collect shipping and trade documents (LCs, document collections, etc.).
  • Supplier Invoice Management

    Receive, check, and share supplier invoices with the finance department for processing.
  • Coordination with Suppliers

    Communicate and follow up with suppliers to ensure smooth workflow, timely delivery of goods, and proper documentation.
  • Interdepartmental Coordination

    Coordinate closely with sales, logistics, and finance teams to ensure seamless flow of information and documentation.

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