Events Executive

2 days ago

North Region, Singapore FUNCO PRIVATE LIMITED Full time $70,000 - $120,000 per year

An Events Executive is responsible for planning, organizing, and executing a wide range of events, such as conferences, weddings, corporate meetings, trade shows, and social gatherings. The role requires exceptional organizational and communication skills, attention to detail, creativity, and the ability to work under pressure to ensure the successful execution of events.

Key Responsibilities:
  1. Event Planning: Collaborate with clients or stakeholders to understand their event objectives, requirements, and budgets.
  2. Develop event proposals, timelines, and budgets.
  3. Identify and secure suitable event venues, vendors, and suppliers.
  4. Coordinate logistics, including catering, entertainment, transportation, and audiovisual equipment.
  5. Ensure compliance with legal, safety, and regulatory requirements.
  6. Budget Management: Create and manage event budgets, tracking expenses and revenues.
  7. Negotiate and manage contracts with vendors to control costs.
  8. Provide regular financial updates to clients or senior management.
  9. On-Site Event Management: Oversee event setup, ensuring that all elements are in place and meet the client's expectations.
  10. Coordinate staff and volunteers, assigning roles and responsibilities.
  11. Address any issues or emergencies that may arise during the event.
  12. Ensure a smooth flow of activities and timely execution of the event schedule.
  13. Client and Stakeholder Communication: Maintain regular communication with clients, sponsors, and other stakeholders.
  14. Address client inquiries, concerns, and requests promptly.
  15. Provide post-event reports and feedback to clients and stakeholders.
  16. Evaluation and Feedback: Conduct post-event evaluations to measure the success of the event and identify areas for improvement.
  17. Gather feedback from attendees and clients to make necessary adjustments for future events.
  18. Risk Management: Identify potential risks and develop contingency plans to mitigate them.
  19. Ensure safety and security measures are in place during the event.
  20. Team Leadership: Supervise and provide guidance to event planning and support staff.
  21. Foster a positive working environment and encourage teamwork.
Qualifications:
  • Bachelor's degree in Event Management, Marketing, or a related field (preferred).
  • Proven experience in event planning and management.
  • Strong organizational and project management skills.
  • Excellent interpersonal and communication skills.
  • Creative problem-solving abilities.
  • Proficiency in event management software and tools.
  • Flexibility and the ability to work irregular hours, including evenings and weekends.
  • Knowledge of event industry trends and best practices.

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