Document Controller

2 weeks ago

West Region, Singapore SmartHire by SEEK Full time $104,000 - $130,878 per year
Our client is seeking a Document Controller to join their team

This is an exciting opportunity to join a dynamic construction environment where you'll play a crucial role in managing comprehensive document control processes. You'll ensure accurate documentation management while supporting project teams through efficient document distribution, compliance checks, and systematic record keeping.

What you'll be doing?
  • Document Management: Handle daily tasks including completeness checks, scanning, and organization to maintain accurate project records.
  • Site Coordination: Manage efficient distribution and recall of site documents, ensuring all stakeholders have access to current and accurate information.
  • Record Tracking: Maintain accurate document lists and status tracking systems to provide clear visibility of workflows and project progress.
  • Compliance Verification: Conduct thorough checks and GDP compliance verification before handover to meet all regulatory and quality standards.
  • Procedure Development: Establish robust document management procedures and provide training to ensure consistent processes across teams.
  • Client Handover: Establish comprehensive handover procedures with clients and provide necessary training for smooth transitions.
  • Stakeholder Liaison: Coordinate effectively with subcontractors and clients on document-related matters, ensuring clear communication.
  • Inventory Management: Manage Document Control department inventory systems to ensure adequate resources availability.
  • Administrative Support: Handle other ad hoc duties as assigned, demonstrating flexibility in supporting project operations.
  • Quality Assurance: Ensure all documents meet established quality standards and comply with project specifications and regulations.
Who are they looking for?
  • Document Control Experience: Prior experience in document control or similar roles is beneficial, but not essential as training will be provided.
  • Technical Knowledge: Understanding of document control principles and best practices is valuable, but can be developed on the job.
  • Organizational Skills: Excellent organizational and time management abilities with attention to detail are important for this role.
  • Tech Proficiency: Familiarity with document management software is helpful, but training will be provided for specific systems.
  • Communication Skills: Effective written and verbal communication skills are crucial for collaborating with diverse teams.
  • Problem-Solving Mindset: Ability to work independently or as part of a team to resolve documentation challenges effectively.
  • Attention to Detail: Strong focus on accuracy to ensure document integrity and compliance with project requirements.
  • Adaptability: Flexibility to handle various document types and adapt to changing project needs is important.
Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

  • Excellent work-life balance with a 5-day work week and consistent 8am-5pm hours
  • Generous 14 days of annual leave for personal time and relaxation
  • Additional annual compensation through Annual Wage Supplement (AWS)
  • Phone allowance to support professional communication needs
  • Comprehensive medical insurance coverage for your health and peace of mind
How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us

We welcome applications from individuals at all career stages who are passionate about document management and eager to develop their skills in this field.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Jobs DB Singapore Pte Ltd | 24C2640

Oh Zi Yi, Joey | R

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