Project Document Controller
1 week ago
- As the Project Document Controller, this position is to manage and maintain the document system and records (both hardcopy and softcopy) for all project documentation inclusive of the construction, vendor and C&Q documentation.
- Responsible to ensure that the documentation is accurate, up-to-date and accessible to authorized personnel. Require to work with various departments to support project documentation needs and ensure documentation meets compliance requirements.
- Responsible for the implementation and maintenance of documentation system and records onsite.
- Ensure that all documents are properly categorized, stored and archived.
- Responsible for the distribution, retrieval and archival of documents to and from project team, contractors and vendors.
- Perform his/her work in accordance and compliant with the approved project document control procedures and workflows.
- Monitor the status of the documents to ensure they are current and properly maintained with correct revisions. Archive the outdated documents timely.
- Review documents for accuracy, completeness and compliance with GDP standards.
- Ensure that all documents meet the required formatting and quality standards.
- Facilitate effective communication and collaboration by providing access to necessary documents.
- Respond to document related inquiries and provide support to team members as needed.
- Assist team members in using document management system and tools.
- Develop and maintain user guides and training materials for document control processes.
- Ensure the security and confidentiality of sensitive documents and handle with discretion.
- Effective inter-departmental communication and collaboration.
- Ensure compliance with industry standards, company policies, and regulatory requirements.
- Support internal and external audits by providing necessary documentation and information.
- Other work related to documentation control scope arranged by the Compliance and Qualification lead.
- Diploma or above and at least 2-3 years of relevant work experience in documentation control work.
- Have experience in engineering industry to manage documentation with good communication and interpersonal skills.
- Good attention to details and accuracy.
- Ability to work independently as well as can be a good team player.
- Have a sense of responsibility and can withstand work pressure with given timeline.
- Be proficient in operating Office software, and have used at least one type of document management software, Eg., Aconex.
Veronica Neo Shen Hwa -
Personnel Reg No: R1110855
Manpower Staffing Services (S) Pte Ltd
EA Licence No: 02C3423
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