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Executive Assistant to CEO

2 weeks ago

Singapore ROSEONLY (SINGAPORE) PTE. LTD. Full time

**Job description**:
**Job Overview**

**Key Responsibilities**:
**Administrative Support**
- Manage and maintain the CEO’s schedule, including appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are completed.
- Handle confidential correspondence, documentation, and presentations.

**Travel and Logistics**
- Plan and organize complex travel itineraries, accommodations, and transport for the CEO.
- Prepare travel expense reports and ensure timely reimbursements.

**Relationship Management**
- Act as the point of contact between the CEO, internal teams, and external stakeholders.
- Build and maintain strong professional relationships on behalf of the CEO.

**Project and Task Management**
- Assist in managing special projects, tracking deliverables, and meeting deadlines.
- Conduct research, prepare reports, and provide insights to aid decision-making.

**Personal Support**
- Manage personal tasks, including family logistics, personal appointments, and other non-business-related activities.
- Oversee personal purchases, property management, and other ad hoc duties as needed.

**Skills and Qualifications**
- Experience as a Executive Assistant or in a similar role is preferred.
- Exceptional time management, organizational, and multitasking skills.
- High degree of discretion and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency in office software and scheduling tools.
- Strong problem-solving skills and a proactive approach to challenges.
- Flexibility to adapt to changing priorities and work under pressure.