
Office and Administrator Coordinator
2 weeks ago
Office Management:
- Oversee daily office operations ensuring efficiency.
- Manage inventory and order office supplies.
- Coordinate maintenance and repairs for office equipment and facilities.
- Organize office layout and seating arrangements for new employees.
- Support planning of company events, meetings, and conferences.
- Handle incoming and outgoing correspondence.
- Ensure compliance with health and safety regulations.
- Maintain office cleanliness and professional atmosphere.
- Check and open company letterbox daily.
- Renew office's monthly season parking.
- Maintain telephone directory and employee contact list.
- Arrange courier services.
- Order and manage pantry supplies, stationery, and birthday cakes.
- Maintain and send employee birthday messages.
Administrative Support:
- Provide administrative support to the Managing Director.
- Prepare and edit documents, reports, and presentations.
- Coordinate travel arrangements and itineraries for employees.
- Take charge of travel and hotel bookings.
- Arrange lunch for monthly management meetings.
- Register new joiners' thumbprints and deactivate leavers.
- Manage vendor relationships and office vendor/supplier list.
- Requisition name cards.
- Maintain office service contracts (e.g., broadband, mobile line, lease).
- Source and book training/event locations.
IT Management:
- Oversee IT infrastructure to ensure optimal performance and security.
- Support installation, configuration, and maintenance of hardware and software.
- Troubleshoot and resolve IT-related issues, providing technical support to employees.
- Coordinate with external IT service providers and vendors.
- Assist with IT setup during quarterly townhalls.
- Assist with new laptop setup for new employees and software removal for old laptops.
- Set up new joiner telephone lines and business mobile contracts.
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