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Frontline Administrative Officer
3 weeks ago
Administrative Support Professional
\We are seeking a highly organized and proactive individual to support our day-to-day operations.
\Job Responsibilities:
\- Oversee office maintenance tasks, including supply management, pantry organization, courier deliveries, and cleaning services.\
- Act as a secretary to the Head of Department by handling petty cash reimbursement, coordinating travel bookings, scheduling meetings, and managing parking arrangements.\
- Track and replenish stock for in-house food products.\
- Assist in organizing team meetings, birthday celebrations, and internal activities.\
- Provide administrative support to ensure the smooth functioning of our office.\
- Maintain accurate records and reports as required.\
- Perform other related duties as assigned.\
- Assist in maintaining a safe and healthy work environment.\
- Participate in training and development programs to enhance skills and knowledge.\
- Develop and maintain positive working relationships with colleagues and stakeholders.\
- Contribute to the achievement of business objectives through effective time management and prioritization.\
- Communicate effectively and professionally with all levels of staff, customers, and vendors.\
- Monitor and control office expenses.\
- Prepare and present reports, charts, and graphs to support decision-making.\
- Develop and implement process improvements to increase efficiency and productivity.\
- Maintain confidentiality and discretion when dealing with sensitive information.\
- Ensure compliance with company policies and procedures.\
- Participate in quality improvement initiatives.\
- Stay up-to-date with industry trends and best practices.\
- Identify and mitigate risks that could impact the business.\
- Develop and maintain a positive and professional image of the company.\
- Represent the company at external events and functions.\
- Perform any other duties as reasonably requested by management.
Requirements:
\- A diploma in any field or at least 2 years of relevant work experience in office administration.\
- Proficient in Microsoft Office (Excel, Word, Outlook).\
- Highly detail-oriented, organized, and capable of juggling multiple tasks.\
- Proactive and independent - able to complete tasks with minimal supervision.\
- A positive team player who is eager to learn.\
- Strong communication and interpersonal skills.\
- Ability to work in a fast-paced environment.\
- Ability to multitask and prioritize tasks effectively.\
- Excellent problem-solving and analytical skills.\
- Strong organizational and time management skills.\
- Ability to maintain confidentiality and discretion.\
- Willingness to learn and adapt to new technologies and systems.\
- Flexibility to work varying shifts and hours.\
- Ability to communicate effectively in English.\
- Basic math skills and attention to detail.
Benefits:
\- A competitive salary package.\
- Ongoing training and development opportunities.\
- A supportive and dynamic work environment.\
- Opportunities for career growth and advancement.\
- Flexible working arrangements.\
- Generous leave entitlements.\
- Access to employee discounts and benefits.\
- Recognition and reward programs.\
- Wellness programs and initiatives.\
- Professional membership and registration assistance.\
- Support for ongoing education and certification.\
- Opportunities for advancement within the company.
Why Join Us?
\This is an excellent opportunity to grow your career in a supportive environment. If you have a strong attention to detail and are looking for a challenging role, we'd love to hear from you.
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