Receptionist and Administrative Officer

2 days ago

Singapore AYASA GLOBO FINANCIAL SERVICES PTE. LTD. Full time

**AYASA Globo Financial Services **is a “one-stop” platform which provides comprehensive and total solutions to hedge funds, private equities, family offices and financial institutions. We are also a pioneer in crypto fund setup and administration with actual hands-on experience. To cope with the operation expansion in Singapore, we are seeking a high calibre professional to join our Singapore Team.

Job Responsibilities:

- Receives and greet clients, visitors and guests while providing a welcoming atmosphere with excellent customer service
- Managing calls, relaying messages promptly to respective personnel to prevent miscommunication and delay
- Enhances security by monitoring access to the premises, ensuring the safety of employees and visitors.
- Liaise with office cleaner to maintain cleanliness of the overall office
- Supports day-to-day office operations. Ie: managing and ordering office supplies and unpacking. Coordinate pickup and delivery of mail services. Providing workplace support such as facilities and equipment management.
- Maintaining administrative files in an organised manner
- Manage schedules, appointments and travel arrangements for colleagues.
- Assist in the planning and executing of events or projects for company and employees
- Assist in the onboarding process of new employees including preparing paperwork and ensuring smooth transition into the organisation
- Support the offboarding of staff by processing paperwork, conducting exit interview and coordinating the return of company property.
- Recruitment support including posting of jobs, applicant tracking and coordination of interviews

Job Requirements:

- **Immediate availability is preferred**
- At least GCE ‘O’ Level or equivalent, minimum 2 years working experience.
- Positive, be proactive, detail oriented and collaborative with good organizational skills.
- Possess good working attitude, reliable, enthusiastic, helpful and self-motivated.
- Pleasant with exceptional analytical skills, good verbal and written communication skills, able to communicate clearly and concisely, both in written and verbal formats.
- Excellent command in spoken and written English and Mandarin. Ability to communicate in Cantonese will be an advantage.
- Excellent attention to detail and ability to work in a fast-paced environment.
- Ability to work independently as well as a good team player.
- Able to multi-task and prioritize work load

**Benefits**:
5-day work

Bank holidays

Medical insurance

Discretionary bonus and commission scheme are available

  • Receptionist and Administrative Officer

    6 days ago

    Singapore VISTA ASIA TRADING (SG) PTE. LTD. Full time

    We are seeking a professional and courteous receptionist to join our team. The receptionist will be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling inquiries, and ad-hoc duties as required. **Key Responsibilities**: - Greet and welcome guests and direct visitors to the...

  • Receptionist/office Administration

    2 days ago

    Singapore PLOY ASIA PTE. LTD. Full time

    **Receptionist - Office Administration** **What's on the offer** - 6 Months of contract - with a possibility of extension/conversion into perm. - Industry: Insurance **Summary** We are seeking a highly organized, proactive, and friendly Receptionis - Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial...

  • Office Administrator Receptionist

    1 week ago

    Singapore BORDERLESS PRODUCTION PTE. LTD. Full time

    **Responsibilities**: - Oversee office administration and provide administrative support to various departments - such as organising company events, appointment scheduling, travel arrangements, assist with document preparation, filing, and record-keeping. - Liaise with external vendors to manage office inventory, supplies, and procurement including office...

  • Receptionist and Administrative Officer

    1 day ago

    Singapore ROVISYS ASIA COMPANY PTE. LTD. Full time

    The Receptionist and Administrative Officer will be responsible for providing full administrative support to the operations of the organization. - Provide frontline customer services including answering incoming phone calls - Coordinate deliveries and shipments of equipment - Receiving, collection and distribution of mails - Arrange couriers and prepare...

  • Receptionist Office Administrator

    2 weeks ago

    Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full time

    **Roles & Responsibilities** At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working...

  • Receptionist/Office Administration

    2 days ago

    Singapore PLOY ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesReceptionist - Office AdministrationWhat's on the offer6 Months of contract - with a possibility of extension/conversion into perm. Industry: InsuranceSummaryWe are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial...

  • Receptionist & Office Administrator

    1 week ago

    Singapore Ensign InfoSecurity Full time

    Ensign is hiring ! An exciting new opportunity exists for an experienced and committed Receptionist and Office Administrator to join a young and vibrant organization. Key Responsibilities: - Manage the reception area and greet visitors - Maintain an updated telephone list, answer telephone calls to the main line and redirect calls to the relevant...

  • Receptionist & Office Administrator

    2 weeks ago

    Singapore Page Personnel Full time

    Leading Financial Institution - Excellent Growth Potential **About Our Client**: Our client is a steady financial institution with presence across all main markets across APAC, UAE, Europe and US. - Receptionist responsibilities - Answering and screening of incoming calls - Greeting guests - Ensuring pantry supplies are fully stocked - Minor facilities...

  • Receptionist

    2 weeks ago

    Singapore CREDIT AGRICOLE CORPORATE AND INVESTMENT BANK Full time

    **Roles & Responsibilities** - Greet and welcome guests and visitors as soon as they arrive at the office - Direct visitors to the appropriate person, office and meeting room - Answer, screen and forward incoming phone calls - Ensure the tidiness of reception area and meeting rooms, and with all necessary stationery and material - Maintain office security by...

  • Receptionist & Office Administrator

    2 weeks ago

    Singapore Page Personnel Full time

    Leading Financial Institution Excellent Growth Potential About Our Client Our client is a steady financial institution with presence across all main markets across APAC, UAE, Europe and US. **Job Description**: Receptionist responsibilities Answering and screening of incoming calls Greeting guests Ensuring pantry supplies are fully stocked Minor...