Receptionist/office Administration

9 hours ago

Singapore PLOY ASIA PTE. LTD. Full time

**Receptionist - Office Administration**

**What's on the offer**
- 6 Months of contract - with a possibility of extension/conversion into perm.
- Industry: Insurance

**Summary**

We are seeking a highly organized, proactive, and friendly Receptionis
- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

**Key Responsibilities**

**Receptionis Management**
- Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
- Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
- Handle incoming and outgoing mail, couriers, and deliveries efficiently.
- Maintain visitor logs and manage access control procedures.

**Office Administration & Support**
- Assist with _travel arrangements _and expense claims for staff as required.
- Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
- Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
- Coordinate and schedule meetings, appointments, and conference room bookings.
- Assist with the preparation of presentations, reports, and other documents as needed.
- Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
- Maintain accurate and up-to-date filing systems, both physical and digital.

**Facilities Management Support**
- Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
- Assist in coordinating office events, team lunches, and special occasions.

**General Administrative Duties**
- Perform data entry and maintain various administrative records.
- Handle ad-hoc administrative tasks and projects as assigned by management.Ensure compliance with office policies and procedures.

**Qualifications**
- Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
- **Experience in travel management is a must.**:

- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- A proactive, positive, and professional attitude with a strong customer service orientation.
- Ability to work independently and as part of a team.
- High level of attention to detail and accuracy.

  • Receptionist and Administrative Officer

    4 days ago

    Singapore VISTA ASIA TRADING (SG) PTE. LTD. Full time

    We are seeking a professional and courteous receptionist to join our team. The receptionist will be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling inquiries, and ad-hoc duties as required. **Key Responsibilities**: - Greet and welcome guests and direct visitors to the...

  • Office Administrator

    4 days ago

    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...

  • Office Administrator Receptionist

    6 days ago

    Singapore BORDERLESS PRODUCTION PTE. LTD. Full time

    **Responsibilities**: - Oversee office administration and provide administrative support to various departments - such as organising company events, appointment scheduling, travel arrangements, assist with document preparation, filing, and record-keeping. - Liaise with external vendors to manage office inventory, supplies, and procurement including office...

  • Receptionist Office Administrator

    1 week ago

    Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full time

    **Roles & Responsibilities** At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working...

  • Receptionist/Office Administration

    17 hours ago

    Singapore PLOY ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesReceptionist - Office AdministrationWhat's on the offer6 Months of contract - with a possibility of extension/conversion into perm. Industry: InsuranceSummaryWe are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial...

  • Receptionist & Office Administrator

    6 days ago

    Singapore Ensign InfoSecurity Full time

    Ensign is hiring ! An exciting new opportunity exists for an experienced and committed Receptionist and Office Administrator to join a young and vibrant organization. Key Responsibilities: - Manage the reception area and greet visitors - Maintain an updated telephone list, answer telephone calls to the main line and redirect calls to the relevant...

  • Receptionist & Office Administrator

    2 weeks ago

    Singapore Page Personnel Full time

    Leading Financial Institution - Excellent Growth Potential **About Our Client**: Our client is a steady financial institution with presence across all main markets across APAC, UAE, Europe and US. - Receptionist responsibilities - Answering and screening of incoming calls - Greeting guests - Ensuring pantry supplies are fully stocked - Minor facilities...

  • Receptionist & Office Administrator

    2 weeks ago

    Singapore Page Personnel Full time

    Leading Financial Institution Excellent Growth Potential About Our Client Our client is a steady financial institution with presence across all main markets across APAC, UAE, Europe and US. **Job Description**: Receptionist responsibilities Answering and screening of incoming calls Greeting guests Ensuring pantry supplies are fully stocked Minor...

  • Receptionist cum Administrative Officer

    1 day ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Receptionist cum Administrative Officer Working Location: Lavender areaWorking days: Mon-Fri 8am-5pm & Alt Sat 8am-12pmSalary: $2400 to $2800Requirements At least Diploma/Degree in Business administration or equivalentAt least 2 years of experience in the related field is required for this position.Job scope Receptionist Duties: Maintain proper record of...

  • Receptionist

    1 week ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Responsible for receptionist and office administration duties including but not limited to - Being at the frontline greeting visitors, helping them navigate through the office, and supplying them with refreshments as they wait. - Organise deliveries, courier service, sort mail, make copies and where required monitor employee and visitor access by maintaining...