Receptionist/Office Administration

2 weeks ago

Singapore PLOY ASIA PTE. LTD. Full time $40,000 - $80,000 per year

Receptionist - Office Administration

What's on the offer

  • 6 Months of contract - with a possibility of extension/conversion into perm.
  • Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

  • Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
  • Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
  • Handle incoming and outgoing mail, couriers, and deliveries efficiently.
  • Maintain visitor logs and manage access control procedures.

Office Administration & Support

  • Assist with travel arrangements and expense claims for staff as required.
  • Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
  • Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
  • Coordinate and schedule meetings, appointments, and conference room bookings.
  • Assist with the preparation of presentations, reports, and other documents as needed.
  • Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
  • Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

  • Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
  • Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

  • Perform data entry and maintain various administrative records.
  • Handle ad-hoc administrative tasks and projects as assigned by management.
    Ensure compliance with office policies and procedures.

Qualifications

  • Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
  • Experience in travel management is a must.
  • Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills in English
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively.
  • A proactive, positive, and professional attitude with a strong customer service orientation.
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.

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