Receptionist Office Administrator

3 days ago

Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full time

**[Your Next Opportunity]**

We are seeking a professional Receptionist cum Office Administrator to ensure the smooth day-to-day operations of our office. This role serves as the first point of contact for visitors and provides essential administrative support across departments.

Collaborating closely with the HR Manager, you will oversee the general office and facilities, and internal services at the corporate level and external liaison with our vendors and suppliers.

**[Your Role & Responsibilities]**
- Serve as the first point of contact for all visitors and incoming calls, providing professional services
- Greet and assist guests, direct them to meeting rooms, and offer refreshments as required
- Manage meeting room bookings and ensure facilities are properly set up before and after use
- Coordinate meetings, appointments, and company events as required
- Monitor and replenish office and pantry supplies, ensuring all departments’ needs are met
- Liaise with the cleaner to maintain office tidiness and hygiene always
- Handle incoming and outgoing mail, couriers, and document scanning when necessary
- Act as the liaison with the landlord and building management for office premises matters, including maintenance, fire drills, and contractor access
- Support office-related projects, renovations, or improvements when needed
- Coordinate with external vendors and service providers to ensure seamless operations
- Assist in digitising and maintaining office records and files within the shared drive
- Ensure all admin documents are filed accurately and promptly
- Demonstrate reliability and punctuality by adhering to scheduled working hours (9am to 6pm) and the fixed 1-hour lunch break
- Uphold a professional image and positive attitude in all interactions, both internal and external

**[What We Are Looking For]**

**[Skills & Requirements]**
- Minimum 2 years of experience as a receptionist, office administrator, or relevant role
- Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Possess a service-oriented attitude, consistently delivering high-quality work with a client-centric mindset
- Possess excellent communication and interpersonal skills, with the ability to communicate effectively across internal stakeholders and external stakeholders
- Ability to work independently, multitask, and effectively prioritise tasks
- Conversational in Mandarin to liaise with Mandarin-speaking cleaner, visitors, clients, and vendors
- Knowledge of Viewpoint software is a plus (not a must)

**[Traits]**
- **Professionalism & Accountability**:You demonstrate punctuality, reliability, and ownership in your work. You take responsibility for tasks and communicate promptly with internal stakeholders to ensure smooth coordination.
- **Client-centric**: You adopt a service-oriented approach, maintaining a positive attitude toward both internal and external stakeholders.
- **Proactive & Adaptable**: You take initiative to improve front-desk and office administration operations, showing flexibility and resourcefulness with mínimal supervision.

**Benefits**:

- Health insurance

Work Location: In person

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