
Office Manager
1 week ago
Office Manager
- Job Function Summary
- The firm is looking to recruit an Office Manager to be responsible for office management and business support, as outlined below, reporting to the Corporate Services and Real Estate Regional Manager, Asia.
- Job Description
- Ensure the delivery of facilities management services to a high standard. Identify opportunities that will continuously improve all aspects of FM operations.
- Maintain office suppliers and equipment
- Assist with administrative work related to office renovations
- Help coordinate office maintenance work/inspections conducted by building management
- Manage office lease related activities
- Maintain disaster stockpiles
- Assist in renewal of office premises related insurance
- Manage office keys (pedestals, cabinets, & conference rooms etc)
- Register/Activate/Deactivate access cards
- Arrange collection of confidential documents & industrial wastes
- Backup of reception duties
- Be the first point of contact for employees regarding office related matters and ensure the Corporate Services and Real Estate Regional Manager, Asia is informed of any issues raised
- Liaise with and handle any direct inquiries related to corporate services from external vendors and internal departments.
- Demonstrate high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety requirements.
- Facilitate the signing of corporate services related agreements and documents.
- Work with BCM Program Manager to educate employees regards to BCP and disaster prevention plan
- Ad-hoc general Corporate Services and Real Estate related projects
- Business Support Administration
- Arrange, confirm, and manage detailed calendars; scheduling meetings and related logistics
- Perform day-to-day tasks including, but not limited to, file organization, booking travel, research requested information, archiving, preparing pre-meeting materials for review
- Prepare travel and expense reports on a timely basis
- Other related projects and duties as requested
- Qualifications/Skills Required:
- 8+ years in Facilities Management would be advantageous and proven experience in similar roles
- Solid communication skills both verbal and written in English. Friendly and cooperative personality
- Strong Excel and Outlook skills, and overall computer skills required.
- Quick learner, Detail oriented; Demonstrable thoroughness and strong ownership of work.
- Good team player with a strong willingness to participate and help others.
- Able to prioritize in a fast moving, high pressure, constantly changing environment; High sense of urgency
- Friendly and cooperative personality
- Able to prioritize in a fast moving, high pressure, constantly changing environment; high sense of urgency
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