Admin Executive Receptionist
1 week ago
Responsibilities:
- Answering telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
- Meet and greet visitors in a friendly and helpful manner.
- Sorting of received mail, posting mail and arranging local/overseas couriers after
date-stamp and records all incoming mail/couriers (where necessary).
- Recording and coordination on the collection of the annual festive hampers and gifts received.
- Manage the subscription of newspaper and publications including bi-weekly printing of namelist for newspaper collection.
- Verify and process invoices for AP to arrange payment.
- To assist with logistics support for VIP visitors’ programmes, including assistance to users with inquiries on room setups.
- Maintaining the office including ordering office supplies and beverages.
- To co-ordinate on staff’s season parking request with Building Management.
- Managing meeting rooms booking systems and compile the usage to raise billing
- Filing of invoices and record the beverage consumption at Collab Hub
- Daily update of meeting room bookings for the tea lady, including coordination with the pre-event setup and post-event cleaning.
- Manage Collab Hub meeting rooms including the furniture and facilities.
- Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
- Ad-hoc administration duties as required.
Requirements:
- Min Professional Certificate/Diploma and above with at least 2 years of relevant work experience in similar roles;
- Experience in an administration role desired, receptionist experience advantageous.
- Good inter-personal skills and customer service;
- Resourceful and able to work independently with minimum supervision;
- Good verbal and written communication skills
- Strong interpersonal skills.
- Proficient knowledge of the Microsoft Office suite including Word, Excel, PowerPoint and Outlook preferred.
- Organised with the ability to manage conflicting timescales and priorities.
- Knowledge in SAP would be added advantage
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world
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