Receptionist/ Admin Assistant

2 weeks ago

Singapore WELLBRED CAPITAL PTE. LTD. Full time

Department: Admin

Job Title: Receptionist / Admin Assistant

Location: Singapore

Reporting line: Global Head of HR + Head of Singapore Office

**Key responsibilities**

**Reception / Admin **
- Meet & greet guests;
- In charge of local and international courier, pantry and stationary items;
- Booking meeting room and ensure that the office/meeting rooms are well kept at all times;
- Act as Fire Warden & Rep for building management Fire Evacuation exercises;
- Custodian of Petty Cash (Submission every end month);
- Submit invoices to Finance and making sure bills are paid on time;
- Assist Traders with their expense claims;
- Taking care of requests related to ACRA/ Passport for Apostille to Singapore Academy of law;
- Working with other admin colleagues where and when necessary;
- Assist employees coming from other offices in meetings arrangement with counter party /persons during their visits in Singapore, restaurant reservation, scheduling, and transportation;
- Communicate with IT Manager and assist on all IT ad hoc requests and alerts. This includes notification of
- Building Electricity shutdown in advance;
- Assist HR on renewals of all licenses and insurance of Singapore Office (LEI, SBF);

**Know Your Customer Due Diligence Checks**
- Assist in the onboarding of counterparty(s) following the KYC process;
- Acknowledge request by Traders/ Operations team regarding onboarding of counterparty(s) adhering to KYC procedure guidelines;
- Communicate with counterparty(s) to collect and exchange required documents.
- Maintain tracking of documents throughout the onboarding process until fully executed;
- Screen counter party information using the screening tools such as Refinitiv World check/ FACTIVA Dow Jones
- Escalate any redflags identified during screening to the Compliance Head for further assessment;
- Screen vessel information using Llyod’s Intelligence Seasearcher and forward report(s) to the Compliance
- Head for advice and guidance; Conduct periodic reviews and renewals of KYC information for existing counterparty(s) and maintain accurate records of KYC renewals and updates

**Knowledge skills and abilities
- Preferably 3+ years’ experience as Assistant and Receptionist;
- Ability to communicate effectively and clearly, both written and verbal;
- Ability to manage daily tasks on her/his own;
- Ability to collaborate with colleagues based in other locations;
- Able to take initiatives where and when needed, in line with company policies and procedures

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